Overview
Administrative Assistant Jobs in Nashville, Tennessee, USA at Aston Carter, Inc.
Join to apply for the Administrative Assistant role at Aston Carter
We are seeking a highly organized and personable Front Desk Administrative Assistant to join our team in Nashville, TN. The ideal candidate will be the first point of contact for visitors and clients, providing exceptional customer service and administrative support. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Responsibilities
Greet and welcome visitors and clients in a professional and friendly manner.
Answer and direct phone calls, taking messages as needed.
Manage the front desk area, ensuring it is clean and organized.
Handle incoming and outgoing mail and packages.
Schedule and coordinate appointments and meetings.
Manage travel arrangements, including booking flights and hotels.
Schedule conference rooms for meetings.
Schedule and set up calls and virtual meetings.
Assist with administrative tasks such as data entry, filing, and maintaining records.
Provide support to other departments as needed.
Maintain office supplies inventory and place orders when necessary.
Assist with expense reports when needed.
Assist in the preparation of reports and presentations.
Essential Skills
High school diploma or equivalent.
Proven experience as a front desk or administrative assistant.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Professional appearance and demeanor.
Ability to work independently and as part of a team.
Strong attention to detail and problem-solving skills.
Additional
Skills & Qualifications
Additional education or certification in office administration is a plus.
Experience in calendar management, travel arrangement, and meeting scheduling.
Experience with ordering supplies, travel coordination, and catering.
Work Environment
Office environment. Monday to Friday, 8am to 5pm.
Pay and Benefits
The pay range for this position is $21.00 – $23.00/hr.
Workplace Type
This is a fully onsite position in Nashville, TN.
Final date to receive applications
This position is anticipated to close on Mar 25, 2025.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.
Diversity
,
Equity &
Inclusion
At Aston Carter, Diversity And Inclusion Are a Bridge Towards The Equity And Success Of Our People. DE&I Are Embedded Into Our Culture Through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.
Seniority level
Entry level
Employment type
Contract
Job function
Administrative
Industries
Staffing and Recruiting
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Title: Administrative Assistant
Company: Aston Carter, Inc.
Location: Nashville, Tennessee, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Admin Assistant)
