Overview
Administrative Assistant Jobs in San Francisco, CA at Presidio Trust
Full Job Description
The Presidio Trust is seeking an Administrative Assistant to support the Building Stewardship Department. Once an Army post, today the 1,500-acre Presidio of San Francisco is one of America’s most surprising and visited national park sites, located right at the Golden Gate. Its nature, trails, views, restaurants, museums, hotels, homes, and offices are a global attraction yet a bus ride away for millions of people.
The Buildings Stewardship Administrative Assistant provides administrative support to the department director, managers, and supervisors and ensures overall smooth operation of the department. Responsibilities include but are not limited to telephone and email coverage, calendar management, meeting management, budget and annual plan support, file management, human resources administration, correspondence preparation and tracking, purchasing goods and services, and supporting department operations. Excellent communications skills, an ability to manage multiple tasks and priorities, an orientation toward detail, and high touch customer service are key to this role, along with the ability to handle confidential information.
This is a full-time position with benefits and a starting pay range of $60,911 to $71,574. The starting base salary is dependent on the experience and qualifications of the candidate. Applications received by March 29, 2024, will receive first consideration.
Responsibilities
· Under the direction of the department director, manage the practical and technical aspects of office administration; support department staff with administrative tasks and functions.
· Manage the Building Stewardship Department calendar of team meetings.
· Manage and coordinate internal and external meetings, including meeting agendas and minutes, and other logistics. This may include meetings with Presidio Trust staff, government officials, media, potential sponsors, community leaders, and partner organizations.
· Assist in the administration of the department budget, including tracking, monitoring expenses, reporting, and monitoring controls, and ensuring compliance with Trust requirements.
· Maintain the department’s online SharePoint file system and any physical files; serve as the department coordinator for records management. Ensure the department’s TrustNet intranet site is updated and accurate. Maintain the repository of department policies and procedures.
· Serve as timekeeper and process timesheets for assigned employees on a bi-weekly basis. Act as liaison between employees and ESS regarding timekeeping questions and issues. Serve as back-up timekeeper and act as liaison between offices
· Process visa purchase requests and purchase requests through Oracle for the full range of services and/or supplies/materials utilized for department’s operating and capital projects, as well as day-to-day operations
· Provide back-up and administrative support within the Business Division
· Provide support to department supervisors and managers
· Provide project/logistics support and stay informed on issues and projects within the Building Stewardship Department
· Provide support to Team Members (staff) within Building Stewardship
· Assist with Procurement/Accounting processes, i.e., de-obligation requests, reclassification of expenses requests, follow-up and/or route inquiries related to PR and invoice issues
· Coordinate ordering of prescription safety glasses for Team Members (staff)
· Pro…
Title: Administrative Assistant
Company: Presidio Trust
Location: San Francisco, CA
Category:
