Overview
Administrative Assistant Jobs in Brentwood, TN at Corpay
Department Statement:
ASU Health is a learning health ecosystem that harnesses and accelerates health-related innovation of one of the nation’s largest public research universities, to improve health outcomes and address the critical needs of Arizona and beyond.
Apply before 11:59 PM Arizona time the day before the posted End Date.
Job Profile:
Administrative Operations Specialist 3
Job Family:
Administrative Operations
Time Type:
Full time
Max Pay – Depends on experience:
$80,000.00 USD Annual
Job Description:
Salary: $70,000 – $80,000 per year; Salary Offered Depends on Experience
Description:
Under general supervision, this position performs complex administrative duties of a responsible, sensitive, and confidential nature requiring considerable independence of action in support of the Dean of the School of Medicine and Advanced Medical Engineering within ASU Health. The successful candidate is highly organized and a skillful communicator, with effective methods for multitasking and triaging diverse requests and tasks. The ideal candidate is professional and can engage with senior leaders within ASU and the state across multiple fields and sectors, including higher education, medicine, public health, government, industry, and philanthropy.
Essential Duties:
Manages or assists in the management of the Dean’s calendar. This includes managing multiple, sometimes urgent, and critical scheduling requests simultaneously; promptly responding to emails and messages; predicting, preventing, and when necessary, remedying scheduling conflicts; and anticipating and articulating needs, requests, and potential problems before they arise.
Works closely with other university offices and external stakeholders to coordinate the Dean’s involvement in university events and VIP visits, including identifying and saving dates, sending calendar invites and details, securing agendas, collating, and sharing supplemental materials (e.g., headshots and bios), and assisting with any day-of logistics to ensure events, meetings, and visits go smoothly.
Coordinates and arranges travel for members of the executive team, including local, national, and international travel. This includes compiling, preparing, and maintaining background material related to meetings, events, and travel, and coordinating and tracking follow-up.
Coordinates or assists in coordinating meetings and events, which may include drafting and sending agendas, taking meeting minutes, arranging catering, reserving room, set up and break down of spaces, sending invitations and managing RSVPs, managing presentation materials, advertising and disseminating event details, and partnering with IT to ensure tech needs are met.
Given the team-based nature of ASU Health administrative support, from time to time, this individual may serve as back-up to other admin assistants in support of other ASU Health executives.
Independently composes correspondence on a variety of subjects requiring judgment, originality, and knowledge of issue involved.
Provides word processing, transcription of dictation, and processing of correspondence and e-mail.
Answers phones, greets visitors, and directs questions to appropriate offices for resolution.
Maintains files; completes requests, records, submits, and tracks all purchase requests/vouchers.
Other administrative assistant duties as assigned.
Desired Qualifications:
Demonstrated knowledge of University policies and procedures
Five (5) years or more of executive-level administrative support
Experience in a wide variety of administrative functions including calendaring, scheduling, travel arrangements, and word processing
Experience in dealing with a wide range of topics, including confidential and sensitive information
Evidence of effective communication skills
Working Environment:
Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting, standing, walking
Visual acuity and manual dexterity are associated with daily use of desktop computer, bending, stooping, reaching, and lifting up to 20 pounds
Evidence of effective communication skills
Review of completed tasks; provides and reviews assigned work activities to team members for quality and achievement of set goals
Expectation to work primarily onsite, co-located with School of Medicine and Advanced Medical Engineering and ASU Health leadership, with some flexibility to work remotely on occasion
Demonstrated knowledge of University policies and procedures
Experience in a wide variety of administrative functions including calendaring, scheduling, travel arrangements, and word processing
Experience in dealing with a wide range of topics, including confidential and sensitive information
Evidence of effective communication skills
Minimum Qualifications:
Bachelor’s degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Driving Requirement:
Driving is not required for this position.
Location:
Campus: Tempe
Funding:
No Federal Funding
Instructions to Apply
Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:
https://www.myworkday.com/asu/d/inst/1$9925/9925$4844.htmld
To be considered, your application must include all of the following attachments:
Cover letter
Resume/CV
Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.
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ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Title: Administrative Assistant
Company: Corpay
Location: Brentwood, TN
