Overview
ADMINISTRATIVE ASSISTANT 2 Jobs in Toronto, Ontario, Canada at City of Toronto
Title: ADMINISTRATIVE ASSISTANT 2
Company: City of Toronto
Location: Toronto, Ontario, Canada
Job ID:45006
Job Category:Administrative
Division & Section:Seniors Services & Long Term Care, LTC Strategic Workforce & Planning
Work Location:61 Front Street West, Toronto
Job Type & Duration:Full-time, 1 Permanent & 1 Temporary (18 months) Vacancies
Salary:$62,480.00 – $75,087.00
Shift Information:Monday to Friday, 35 hours per week
Affiliation:Non-Union
Number of Positions Open:2
Posting Period:27-Feb-2024 to 12-Mar-2024
The City’s Seniors Services and Long-Term Care Division supports residents in long-term care homes to have the healthiest, most fulfilling lives possible through exceptional care and services, enabling people to live with support and age with dignity. The Division believes in the values of Compassion, Accountability, Respect, and Excellence. CareTO is our brand for the culture change we are investing in for the City’s directly operated long-term care homes (https://www.toronto.ca/community-people/housing-shelter/rental-housing-tenant-information/finding-housing/long-term-care-homes/careto/). Based on evidence-informed research, our goal is to improve the experiences of all those who live, work, volunteer, and visit.
Major Responsibilities
Performs varied administrative duties to support Directors and their sections within the Senior Services & Long-Term Care division.
Exercises caution and discretion when managing confidential and sensitive information.
Schedules meetings, organizes materials, and supports activities for the Director and other staff in the section as required.
Prioritizes day-to-day activities and requests for meetings from various areas, including managing urgent and emerging issues.
Screens, reviews, and prioritizes incoming phone calls, e-mail and mail, processes correspondence, and where appropriate directs to appropriate staff.
Assists the Director to monitor and flag hot issues for standing Committees and City Council.
Ensures that the tracking and following up of requests is maintained and deadlines are met.
Prepares and processes various documents/statistical summaries/reports requiring the assessment and analysis of data.
Drafts correspondence composes and types of letters and memoranda and routes or answers correspondence.
Reviews work for accuracy and conformity with regulations, policies and procedures and corrects/resolves outstanding/incorrect items prior to signature
Coordinates the development and preparation of summary notes and briefing materials for the Director.
Prepares and organizes materials (including confidential and employment/labour relations matters).
Prepares presentation material utilizing detailed layout and formatting.
Coordinates and maintains a complex record/retrieval system. Maintains supplies and inventories.
Responds to enquiries and complaints from senior staff, the public, agencies, and other levels of government.
Maintains awareness of municipal and Senior Services & Long-Term Care matters, administrative systems and procedures to provide effective administrative assistance.
Works collaboratively with other Administrative Assistant 2s as a team and provides back-up support in each other’s absence.
Provides support in handling special projects as required.
Key Qualifications
Considerable experience in the performance of administrative support duties to senior management, including handling and solving large scheduling matters, handling a broad range of administrative matters, standard office practices a…
