Overview
Administrative Assistant 2 Jobs in Tucson, AZ at Pima Community College
UPMC Somerset is looking for a motivated and detail-oriented Administrative Assistant to support the Same Day Services department!
This is a great opportunity for someone who thrives in a fast-paced environment and is passionate about providing exceptional administrative support. As an Administrative Assistant, you’ll play a key role in ensuring smooth day-to-day operations by assisting a department or group of professionals with a variety of administrative tasks—all under direct supervision.
This full-time role will work 40 hours per week, Monday through Friday, daylight hours. No weekend or holiday commitments required!
If you have previous administrative experience, and you’re looking to join a great team that truly supports one another, we would love for you to consider this opportunity! Apply today and take the next step in your journey with us!
Candidates will be placed in appropriate title and rate based on individual experience and manager discretion. Rates shown are for the Intermediate level.
Responsibilities:
Under general direction, provides varied administrative support to a department or group of professionals.
May make travel arrangements.
Maintains various accounting and budgetary records (i.e., completes expense reports).
Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Research, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
May also perform all responsibilities of an Administrative Assistant – Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Greets, screens, and directs visitors to appropriate staff member.
Reviews administrative procedures and interprets them for employees.
Maintains supervisor’s calendar (i.e., proactively schedules meetings on supervisor’s behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
Admin Assistant – Associate
High School diploma or equivalent.
Up to one-year administrative experience preferred.
Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
Ability to use applicable MS Suite products
Knowledge of business processes and procedures
Ability to use basic reasoning skills
Admin Assistant – Intermediate
High school diploma or equivalent
Three years’ experience in an administrative support role
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
Ability to use applicable MS Suite products
Working knowledge of business processes and procedures
Knowledge of basic accounting and financial principles and functions
Ability to analyze data and use basic reasoning skills
Licensure, Certifications, and Clearances:
Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
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Title: Administrative Assistant 2
Company: Pima Community College
Location: Tucson, AZ
