Overview
Administrative Assistant 2 / Administrative Assistant 3 Jobs in Edwards AFB, CA at Northrop Grumman
Benefits:
401(k)
401(k) matching
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Training & development
Tuition assistance
Vision insurance
Love being the right hand that helps everything run smoother?
We’re looking for a confident, self-motivated Executive Administrative Coordinator to support our senior leadership team and keep our Marietta office humming. You’ll handle executive scheduling, coordinate projects, and pitch in on everything from proposals to vendor communications. If you thrive in fast-paced settings, enjoy working behind the scenes to make big things happen, and want the flexibility to grow your role, this is your chance to shine.
Key Responsibilities
Office Administration
Serve as the first point of contact for staff and visitors
Answer and direct phone calls; respond to general inquiries
Serve as a liaison between senior leadership and internal teams or external partners
Maintain inventory of office supplies and place orders as needed
Distribute mail and manage document filing (both digital and physical)
Keep the office environment organized and efficient
Manage and prioritize calendars for senior executives, including scheduling internal and external meetings
Proactively resolve scheduling conflicts and ensure appropriate prep time between meetings
Project & Proposal Support
Assist the project management team with scheduling work crews and tracking assignments
Use company templates to prepare and send proposals to clients
Update and maintain project documentation and internal calendars
Adjust schedules as needed based on staffing or project demands
Communicate changes and updates to internal teams clearly and promptly
Monitor deadlines and deliverables for cross-functional projects involving executive team members
Follow up with stakeholders to ensure action items are completed on time
Accounts Payable & Expense Tracking
Process invoices and assist with expense report reviews
Monitor for missing or incomplete information and follow up as needed
Escalate issues or inconsistencies to the appropriate team
Prepare, review, and submit detailed expense reports on behalf of senior leadership
Track incoming invoices for executive-related vendors, consultants, or contractors and coordinate approvals
Reconcile company credit card statements and work with finance to resolve discrepancies
Organize and archive financial documentation in digital systems to support compliance and audits
Required Skills & Experience
Intermediate proficiency in Microsoft Office and Google Workspace, including calendar and document management
Ability to draft polished emails, internal memos, reports, and presentation materials with accuracy and professionalism
Experience coordinating executive-level schedules and handling confidential information with discretion
Strong attention to detail with excellent written and verbal communication skills
Skilled in prioritizing tasks, managing competing deadlines, and adjusting to shifting needs with minimal supervision
Comfortable arranging complex travel itineraries and reconciling related expenses
Working knowledge of Canva and CRM systems for light design and contact management
Positive, professional demeanor with a commitment to exceptional customer service
Ability to work independently while maintaining alignment with executive and team goals
Confidence in representing leadership in communications with internal and external
Preferred Qualifications
Three or more years of experience in administrative support, office coordination, or executive assistance
Background supporting senior leadership or working directly with executives in a fast-paced environment
Familiarity with construction, industrial, or engineering settings and a basic understanding of project workflows
Associate degree in business administration or a related field preferred or an equivalent combination of education and experience
Experience managing calendars, coordinating travel, and handling confidential information with professionalismShow more
Title: Administrative Assistant 2 / Administrative Assistant 3
Company: Northrop Grumman
Location: Edwards AFB, CA
