Overview
Administrative Assistant Jobs in Bismarck, ND at North Dakota Environmental Quality
Position Summary:
The Administrative Clerk and Secretary provides essential support to the organization by performing administrative tasks, managing documentation, and ensuring efficient office operations. This role involves a combination of clerical duties, secretarial responsibilities, and customer service to maintain a productive and organized work environment.
Key Responsibilities:
1. Documentation and Filing
Maintain organized filing systems, both digital and physical.
Prepare, sort, and distribute incoming and outgoing mail and correspondence.
2. Data Entry and Record-Keeping
Accurately input and update information in databases, spreadsheets, or tracking systems.
Compile and prepare reports as requested by management.
3. Office Supply Management
Monitor and maintain inventory of office supplies and equipment.
Place orders for supplies and coordinate with vendors when needed.
4. Administrative Support
Draft, format, and edit documents such as memos, reports, and presentations.
Manage calendars and schedule meetings, appointments, and events.
5. Reception and Communication
Answer and direct phone calls, take messages, and respond to inquiries professionally.
Greet and assist visitors, ensuring a welcoming and professional atmosphere.
6. Meeting Coordination
Prepare meeting agendas and materials.
Take accurate meeting minutes and distribute them promptly.
7. Recruitment Support
Assist in posting job openings, screening resumes, conducting phone interviews and scheduling in-person interviews.
Maintain recruitment trackers and communicate with candidates regarding hiring processes.
8. Onboarding and Offboarding
Prepare onboarding materials and coordinate new hire orientation sessions.
Handle exit documentation and conduct exit interviews as directed.
Qualifications and Skills:
1. Education and Experience
High school diploma or equivalent (required); associate’s degree in business administration or related field (preferred).
Previous experience in an administrative or secretarial role (required).
Must have an active security guard D license or be willing to obtain one with 6 months of hire.
Must have a valid FL driver’s license.
2. Technical Skills
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office equipment (copiers, scanners, etc.).
3. Soft Skills:
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Attention to detail and problem-solving aptitude.
Professional demeanor and customer-service-oriented mindset.
4. Work Environment:
Office-based role requiring extended periods of sitting and computer use.
Occasional lifting of office supplies or files may be required.
Job Type: Full-time
Pay: $15.00 – $17.00 per hour
Expected hours: 40 per week
Benefits:
Employee discount
Professional development assistance
Schedule:
8 hour shift
Day shift
Evening shift
Morning shift
Weekends as needed
Work Location: In person
Title: Administrative Assistant
Company: North Dakota Environmental Quality
Location: Bismarck, ND
