Overview
Administrative Assistant Jobs in Chicago, IL at MainStreet Advisors
Job Overview
We are seeking a dedicated and organized Administrative Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to ensure efficient operation of the office. This role requires a proactive individual with excellent communication skills and a strong ability to manage multiple tasks effectively.
Responsibilities
Greet and direct visitors and clients professionally. Notify department leaders of customer or visitor arrival logging visitors upon arrival.
Answer and direct phone calls with professionalism, demonstrating strong phone etiquette.
Receive, sort, distribute mail and deliveries for all departments located in the corporate office.
Schedule appointments and manage meetings in conference rooms.
Write and distribute email, correspondence memos, letters, faxes, and forms
Assist General Manager and Account Executives with administrative tasks such as mailing checks, entering checks in positive pay system and scanning checks to appropriate bank facility.
Assist in the ordering, receiving, stocking and distribution of office supplies.
Comply with security policies
Handle requests from customers and vendors with a sense of urgency
Assist in preparing financial reports, presentations, and other documents as needed for executives and general managers.
Provide customer support by addressing inquiries and resolving issues promptly.
Perform proofreading of documents to ensure accuracy and clarity.
Skills
Proficient in computer literacy with a strong understanding of office software applications.
Excellent time management skills with the ability to prioritize tasks effectively.
Strong attention to detail for accurate file management and proofreading tasks.
Previous experience in an administrative or clerical role is preferred but not required.
Ability to work independently as well as collaboratively within a team environment.
Strong communication skills, both verbal and written, to provide exceptional customer support.
Must be able to work in a fast paced corporate environment and protect confidentiality.
Preferred Education and Experience:
Associate Degree (preferred)
Two years of related experience.
Experienced in Microsoft Office 365
Join our team as an Administrative Assistant where your contributions will be valued, and your skills will help drive our success!
Compass Holding, LLC is an equal opportunity employer committed to a diverse and inclusive workforce.
Job Type: Full-time
Pay: $22.00 – $23.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Administrative Assistant
Company: MainStreet Advisors
Location: Chicago, IL
