Overview
Administrative Assistant Jobs in Austin, Texas Metropolitan Area at Insight Global
Title: Administrative Assistant
Company: Insight Global
Location: Austin, Texas Metropolitan Area
Job Description: Administrative Support Specialist
Required Skills & Experience:
Proficient in Adobe Acrobat PRO, MS Word, and MS Excel
2-5 years of relevant experience
Experience with PDF Pro
1+ years of experience with invoicing and billing
Nice to Have Skills & Experience:
Ability to handle multiple tasks simultaneously
Desire to be part of an office environment
Personable with a positive attitude, as the role involves client-facing interactions
Job Responsibilities:
Answer phones and greet visitors at the front door
Provide administrative support to all management and project managers
Send staff emails with phone numbers and names in the subject line for messages
Finalize letters and documents
Prepare letters of transmittal for all documents leaving the office
Scan signed transmittals to file
Plot (print) plans, print, scan, and copy documents
Assemble complete copies of documents, reports, and submittals in PDF format and save PDF copies of final documents on the server
Assemble PDF plan sets with seals as appropriate (secured)
Distribute documents to clients and entities as required by the project
Assist project managers with support tasks, including but not limited to:
Project submittals
Jurisdictional coordination
File organization and project scanning
Meeting scheduling
Report preparation
Making deliveries and submittals as necessary
Log time in BillQuick for all project-related activities
Purchase office supplies and products
Manage service and maintenance for company vehicles and equipment
Manage accounting for Austin office expenses, including:
Obtaining and logging all receipts for expenses by Austin staff weekly
Scanning receipts and posting job-related expenses in BillQuick weekly
Maintaining the check register for the BOA account weekly
Managing cash in the BOA account weekly
Managing the petty cash box weekly
Run errands as necessary
Perform other duties as assigned
This job description should provide a clear overview of the role and its requirements. If you need any adjustments or additional details, feel free to ask!
Rate: $25-35/hour.
Location: Austin, TX, 78730, this will be a fully on-site role.
Duration: 6-month Contract to Hire
