Overview
Administrative assistant Jobs in United Kingdom at TheCorporate
Title: Administrative assistant
Company: TheCorporate
Location: United Kingdom
Overview
The Administrative Assistant plays a vital role within the organization by providing essential support to ensure the smooth operation of daily activities. This position requires a highly organized and proactive individual capable of handling various tasks ranging from clerical duties to complex administrative functions. The Administrative Assistant will serve as a key point of contact for internal and external stakeholders, facilitating effective communication and coordination throughout the office. Through diligent management of schedules, correspondence, and documentation, this role contributes significantly to enhancing productivity and efficiency. Ultimately, the Administrative Assistant is crucial in maintaining a positive work environment that fosters collaboration and supports the needs of management and staff.
Key Responsibilities
Perform administrative tasks such as data entry, filing, and record management.
Coordinate and schedule appointments, meetings, and conferences.
Prepare and distribute correspondence, reports, and presentations.
Manage incoming and outgoing communications, including phone calls and emails.
Assist with billing and invoicing processes as needed.
Maintain office supplies and order new materials when necessary.
Support project management by tracking deadlines and deliverables.
Prepare meeting agendas and take minutes for office meetings.
Conduct research and compile data for various reports.
Assist in onboarding new employees and training for office procedures.
Maintain confidentiality of sensitive information and documents.
Coordinate travel arrangements for staff members.
Perform basic bookkeeping functions and maintain expense records.
Ensure compliance with office policies and regulations.
Act as a liaison between departments and facilitate smooth communication.
Required Qualifications
High school diploma or equivalent; associate degree preferred.
Minimum of 2 years experience in an administrative support role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong verbal and written communication skills.
Ability to prioritize tasks and manage time effectively.
Exemplary attention to detail and accuracy in work.
Strong problem-solving and decision-making skills.
Experience with office equipment such as copiers, printers, and telephones.
Demonstrated ability to handle multiple tasks simultaneously.
Basic understanding of bookkeeping and financial principles.
Excellent interpersonal skills and ability to work collaboratively.
High level of professionalism and discretion in handling confidential matters.
Familiarity with scheduling software and project management tools is a plus.
Adaptability to a fast-paced work environment.
A proactive approach to taking initiative and offering assistance.
Willingness to learn new procedures and systems as needed.
Skills: organizational skills,team collaboration,administrative,administrative tasks,project management,communication,data entry,problem-solving,microsoft office suite,bookkeeping,scheduling,communication skills,adaptability,time management,filing,customer service,record management,interpersonal skills
