Administrative Assistant

46521 – Toronto – Regular – Ongoing

Safety Comes First is a core value at Hydro One, and we remain committed to taking every reasonable precaution to ensure a respectful, safe and healthy working environment. Further to this commitment, we have adopted a COVID-19 Vaccination Policy to protect the health of our employees from the hazard of COVID-19. New employees will be required to declare their vaccination status to Hydro One. Employees who do not provide proof of vaccination status may not enter any 3rd party locations that require full vaccination (e.g. customer properties).

Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.5 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It’s an exciting time to join the team at Hydro One!

• NOTE* Hydro One introduced a Hybrid Work Pilot Project in 2022 for most office-based roles. Employees work in-office/on-site two days a week and remotely from home for three days a week. Hydro One is adding refreshed workspaces and technology to support these changes. Join us as we ‘trial & learn’ a new modern way of working and be a key driver of future state!

In office but with intention – a time for team and trust building, collaboration, and socialization. Please reach out to us to learn more!

General Accountabilities:
Provide administrative and support services for the Vice President Reliability Standards & Chief Regulatory Officer and the Vice President of Corporate Tax.

Provide administrative and support services relative to communications, and records management and report preparation.

Contribute towards the effective achievement of the business goals and strategies of Regulatory Affairs, and Corporate Tax.

Ability to work independently at times as well as in a team environment.

Specific Accountabilities:
Manage and be responsible for the provision of administrative and support services relative to communications and records management.

Prepare routine correspondence and submissions, including reports, forms, memos, including labour relations and other information to be processed.

Monitor and maintain health and safety records for the departments.

Compose routine and non-routine correspondence for supervisor’s signature.

Prepare reports, using submissions provided from direct reports.

Able to use computerized office systems for tracking internal and external correspondence and action items for supervisor.

Prepare and process confidential material, as required.

Arrange meetings with internal staff, senior management, external groups and government, as required.

Arrange various activities and projects such as business planning, budget preparation, performance measurement and reporting, etc.

Coordinate and be responsible for all domestic and overseas travel, transportation and accommodation arrangements, including personal itinerary, cash advances, provision of foreign currency, etc.

Assist the supervisor in scheduling priorities, work projects, target dates, meetings and new or pending assignments.

Handle requests for meetings, speaking engagements, media interviews, conferences, etc.

Maintain calendar, coordinating requests for supervisor’s time with that of internal staff, senior management, external groups and government agencies.

Ability to assign and review General Ledger (G/L) codes to transactions, investigate variances and work with supervisor to resolve discrepancies.

Handle all incoming and outgoing mail, telephone calls as well as determine issue and prioritize response

Re-route direct enquiries or communications as necessary to appropriate staff within the company.

Assist in improving administrative efficiency and recommend various administrative procedures.

Maintain tracking systems to ensure deadlines are met.

Set up and maintain a local records centre for supervisor’s use.

Act as official records custodian for confidential and general files.

Establish and maintain retention schedules and arrange for storage/destruction of records.

Perform other projects and duties required by supervisor

Selection Criteria

Essential Knowledge:
Experience with Microsoft Outlook, Word, Excel and Power point.

Candidates with SAP, and SharePoint, and expense management software experience would be an asset

Requires knowledge of websites for various policies and guidelines to assist completing and checking material/forms for accuracy such as Corporate Change Cards policies; Human Resources policies

This knowledge is considered to be acquired either through the successful completion of Grade XII in a Secondary School or by having the equivalent level of education in other office/business administration related studies.

Essential Competencies:
Requires a high proficiency in English language through verbal and written skills

Ability to work in a collaborative manner within the department and with staff in other departments including senior management is essential

Ability to prioritize, attention to details and problem solving skills

Reliable and dependable

Ability to communicate clearly, concisely and persuasively

At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.

We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2022.

Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email [email protected]. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.

Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.

Deadline: March 27, 2023

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