Overview
Administrative Assistant Jobs in Cathedral City, CA at Mayfield College
104688
JOB TITLE
Administrative Specialist
WAGE
$32,758 Annually
JOB STATUS
Full-time
SHIFT
8:00 A.M. – 5:00 P.M. Mon-Fri, variable
POSTING NUMBER
104688
HIRING PROGRAM
MH
JOB LOCATION
Atascosa MH
BENEFITS
Full
POSTING DATE
03/28/25
CLOSING DATE
04/11/25 or until filled
A complete application is required for this position. Proof of education required upon request and requires a valid Texas driver’s license and acceptable driving record.
GENERAL DESCRIPTION OF DUTIES AND RESPONSIBILITIES:
The receptionist works under the supervision of and reports directly to the Clinic Director. Using initiative and judgment performs advanced secretarial duties with latitude for decision-making in carrying out administrative phases of the work in the absence of the Clinic Director within bounds set forth by the Clinic Director. Assembles and organizes information for the Clinic Director and staff. With the Director, manages an efficient office system and contributes to the clinic’s quality improvement efforts.
Duties include but are not limited to answering and routing a high volume of incoming calls, supply information to callers, relay messages/transfer to voice message, greet & welcome people, order supplies, scheduling of appointments, phone call reminders, obtain any updated demographic during sign in and various types of letters to patients. Facilitates and encourages useful communication between the Center and its customers, consumers and their families/significant others, visitors, community resource persons and Camino Real staff. Constantly exercises vigilance in maintaining confidential files and reports. Responsible for scheduling physician and any LPHA schedules. Serves as back-up upon the absence for the reimbursement clerk, will request and obtain from the consumers essential demographic and financial information, initiating or updating those associated forms, will remain current about consumer’s pay or class and means of paying for services, handling, and receipting cash/check payments and insurance authorization for any managed care or private insurances.
Must have excellent communication and customer service skills, must always maintain an elevated level of professional attitude, and must be able to work in a very fast-paced work environment.
MINIMUM JOB QUALIFICATIONS:
Applicants must meet the following minimum qualifications to be eligible for the position:
Graduation from an accredited high school or GED, plus two (2) years of paid secretarial work or related experience with focus in billing and/or clerical duties.
Each year (30 semester hours) of accredited college work in a related field may substitute for the required work experience on a year-for-year basis.
Experience and proficiency using computer/office equipment and software (Word, Excel, and Internet).
PREFERRED JOB QUALIFICATIONS:
Experience and proficiency using computer/office equipment and software: Word, Excel, and Internet.
Experience using Anasazi Software Program or other database software program.
Demonstrate ability to read, write and speak English and Spanish.
Resides in Atascosa County.
KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to work independently, to organize work efficiently and to communicate effectively both verbally and in writing.
Ability to always maintain pleasant yet professional demeanor.
Knowledge of business terminology, office practices and procedures, spelling, punctuation, grammar, and math.
Skill in the use of automated office equipment and Microsoft software.
Ability to maintain clerical records, prepare reports, compose letters, while maintaining private confidential information.
Ability to type at a speed to complete work assignments in a timely manner.
Ability to work under conditions requiring physical stamina and the ability to work in a stressful environment.
OTHER SPECIAL INFORMATION:
in person at: 1749 Hwy. 97 East, Jourdanton, TX 78026
Or submit application and resume to:
Camino Real Community Services
ATTN: HRS
P.O. BOX 725, Lytle, TX. 78052
FAX: 830-772-4304
E-MAIL: [email protected]
PHONE: 210-357-0359 or 357-0300
Title: Administrative Assistant
Company: Mayfield College
Location: Cathedral City, CA
