Overview
Administrative Assistant Jobs in Easthampton, MA at Walnic Services
Summary
As an Administrative Assistant/Receptionist, you will be essential in ensuring smooth office operations and providing excellent customer service. Reporting to the Office Manager, you will utilize your core skills in clerical tasks, phone etiquette, and organizational abilities to manage front desk responsibilities effectively. Your premium skills in QuickBooks and office management will enhance our administrative efficiency. Additionally, your relevant experience with Microsoft Office and calendar management will support our team in maintaining an organized and productive work environment. Join us to be a vital part of our dynamic team!
Job Duties:
* Provides administrative support by scheduling appointments and meetings, filing, opening/sorting mail, composing memos, minutes, and routine correspondence, generating reports, ordering office supplies, handling bulk mail jobs, etc.
* Coordinates training, including the scheduling of trainers, preparation of training materials, design and distribution of forms and certificates, scheduling of students, maintaining database of training manuals and being responsible for their periodic review
and updates.
* Maintains all record-keeping associated with the staff incentive program, including attendance reports, patient satisfaction grids and missing charges tracking. Prepares materials for distribution to staff regarding progress towards goals. Acquires
incentive gift certificates in advance of presentation.
* Coordinates Employee Recognition Program for MNS, including solicitation of nominations from staff and management, preparation of ballots for committee review, drafting follow-up letters, organization of photos and all other recognition events.
* Maintain timesheets and performs edits in UKG for CSMCF managers and for selected CSMCF personnel; distribute copies of the vacation/sick/personal time report to the CSMCF managers.
* Receive invoices, match with packing slips, and code for accounts payable.
* Provides general information to internal or external clients or customers, answers and directs phone calls, and routes inquiries to other departments in the organization as appropriate.
* Distributes and disseminates information within the department and/or unit.
* May assist with expense reports, monitoring budget, and/or tracking invoice payments.
* Serve as back-up to the Receptionist and other Administrative Assistants.
Required:
* 1 year of admin experience in a medical/hospital setting
* High School Diploma/GED
Preferred:
* Epic experience
* Associate’s degree
Job Type: Contract
Pay: $23.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Day shift
Experience:
Administrative Experience in Healthcare: 1 year (Required)
Ability to Commute:
West Hollywood, CA 90048 (Required)
Work Location: In person
Title: Administrative Assistant
Company: Walnic Services
Location: Easthampton, MA
