Overview
Administrative Assistant Jobs in Rice Lake, WI at Johnson, Agen, Kupferschmidt, and Associates Inc
Exciting and award-winning architectural design firm is seeking an Office Manager/Administrative Assistant for our Avon, CO office. Front desk responsibilities include greeting visitors, answering phone, screening for spam calls, taking phone messages, checking voice mail and company emails, opening the office, making coffee. Proficiency in MS Word, MS Excel, MS Outlook, and Adobe Photoshop desired. Salary commensurate with experience.
Additional duties include:
Pick up, distribute, and send all office mail & packages (FedEx, UPS, and USPS)
Coordinate large delivery receiving
Handle and reconcile petty cash
Document and deposit all received payments
Send reports to and assist Accountant with various tasks
Local errands as needed (pickups/drop-offs of project related materials)
Oversee all office supplies, equipment, and services (i.e. ordering paper, copier service, copier jams, maintenance service, landscape services, replacing chairs, setting up conference rooms, etc.)
Drop off office recycling weekly/bi-weekly
Maintain kitchen supplies, bi-monthly refrigerator clean, coffee
Coordinate travel arrangements and accommodations for principals and associates
Track conference room scheduling to prevent conflicts
Leading and documenting bi-weekly staff meetings
Organize and perform purchasing for all Office Events
Assist in managing and archiving physical project files
Coordinate with IT for office needs
Support Management/Principals with tasks on an as-needed basis
Collect and submit employee timesheets within specified deadlines
Track employee time-off schedules
Post and monitor job applicants
Oversee new hire orientation (prepare space for new employee, new hire paperwork, first day walkthroughs, answering questions)
Organize and maintain project files
Edit and track Owner-Architect and Architect-Consultant agreements
Edit project manuals and specifications
Optional opportunities include:
Work with Photoshop for editing project images
Design and work on developing print/digital marketing materials (brochures, presentations, etc.)
Social Media postings on behalf of the Company
Benefits and Perks:
Full-time, hourly position
Standard holidays (New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
Vacation – 2 weeks per year, accrued on a quarterly basis (2.5 days per quarter) beginning at the first day of full-time employment
Emergency/Sick leave – 5 days per year, distributed quarterly
Bi-monthly pay periods, payday on 7th and 21st of the month
Medical/Life Insurance – Contributory PPO plan with $25k life insurance
Profit Sharing – discretionary, up to 10% ZA contribution after first anniversary date, vesting begins first day of employment, 20% vested on Plan anniversary (12/31) following first employee anniversary date
Recreation Contribution – $450.00 per year after first year of employment
Opportunity to work 4 – 10hr days with Friday off (once a quarter)
Ideal Candidate:
Highly organized
Effective verbal and written communicator
Innovative problem solver
Capacity for consistent social interactions
Motivated Self-Worker
Succeeds with flexible and dynamic work schedule, no two days are alike!
Naturally cultivates a positive office morale
Comfortable lifting 40lbs, unassisted (i.e. 1 box of office paper)
Please submit resume to [email protected] or Zehren and Associates, PO Box 1976, Avon, CO 81620.
Salary commensurate with experience.
Job Type: Full-time
Pay: $25.00 – $28.00 per hour
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
No weekends
Ability to Commute:
Avon, CO 81620 (Preferred)
Ability to Relocate:
Avon, CO 81620: Relocate before starting work (Preferred)
Work Location: In person
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Title: Administrative Assistant
Company: Johnson, Agen, Kupferschmidt, and Associates Inc
Location: Rice Lake, WI
