Overview
Administrative Assistant Jobs in Syracuse, NY at Prudent Engineering
Join the Huey Magoo’s Team as our Part-Time Office Administrator! (20-25 hrs/week)
Schedule: Tue – Thu; 9AM – 5PM
We’re seeking a detail-oriented Part-Time Office Administrator to support the daily operations of our corporate office for 3 days a week. In this role, you’ll be responsible for managing administrative tasks, coordinating events and meetings, supporting internal communication, and ensuring the workspace remains organized and efficient. You’ll play a vital role in maintaining a positive office environment and providing essential support to executives and departments across the organization.
As the Office Administrator, some responsibilities will include:
Managing office supplies and vendor coordination, keeping within budget.
Coordinating internal events, including birthdays, anniversaries, team-building, and company celebrations.
Supporting the planning and logistics for large-scale events such as the franchisee conference and corporate holiday party.
Assisting with executive travel arrangements and PowerPoint presentations.
Organizing meetings, meals, and logistics for executive and franchisee gatherings.
Managing incoming calls and voicemails, ensuring timely distribution.
Supporting HR with onboarding materials and the execution of employee recognition programs.
Supporting Franchise Sales with Discovery Day coordination.
Handling mail distribution, FedEx shipments, and ad hoc office management needs.
Maintaining relationships with local hotels and coordinating corporate rate agreements.
What We’re Looking For:
High school diploma or equivalent
1+ year of office administration or related experience preferred
Strong organizational and multitasking skills with attention to detail and ability to meet deadlines.
Excellent verbal and written communication abilities
Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
Reliable transportation for occasional local errands.
Don’t Chicken Out – Apply Now and Get Exciting Perks like employee discounts and fun company swag!
Compensation: $17-$19/hr
Tuesday: 9AM – 5PM
Wednesday: 9AM – 5PM
Thursday: 9AM – 5PM
20-25 hours per week
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Title: Administrative Assistant
Company: Prudent Engineering
Location: Syracuse, NY
