Overview
Administrative Assistant Jobs in Mason City, IA at YSS
Great River Industries
Administrative Assistant
Job Summary:
The Administrative Assistant will play a crucial role in supporting our operations and management teams by performing a variety of administrative tasks. The ideal candidate will be highly organized, capable of managing their time effectively, and able to act without guidance.
Responsibilities:
Welcome guests, clients, vendors, and employees in a professional and friendly manner.
Handle incoming calls, direct them to the appropriate departments, and take messages as needed.
Sort and distribute incoming mail and handle outgoing mail or packages.
Monitor and replenish inventory of office supplies.
Provide information about the organization, its services, or its location to callers or visitors.
Assist in coordinating and setting up events or meetings in the office.
Provide administrative support to other departments as needed with manager approval.
Assist in preparing letters, memos, reports, or other documents as required.
Book conference rooms or workspaces as needed for internal or external meetings.
Assist with resolving issues with office equipment, such as printers or phones.
Display and manage branded materials, such as brochures or banners, at the reception area.
Mediate minor disputes between visitors or team members as needed.
Bridge communication gaps between clients, vendors, and internal teams.
Temporarily assist other departments, such as HR, Sales & Marketing, or Operations, during peak times.
Qualifications:
High school diploma or equivalent; experience in office administration is a plus.
Proven experience as an administrative assistant, virtual assistant, or office admin assistant.
Knowledge of office management systems and procedures.
Working knowledge of office equipment, like printers and fax machines.
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multi-task.
Equal Employment Opportunity Statement:
Great River Industries is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Great River Industries is also committed to compliance with all fair employment practices regarding citizenship and immigration status. If you need assistance or an accommodation due to a disability, you may contact us at 225-746-7010.
Title: Administrative Assistant
Company: YSS
Location: Mason City, IA
