Overview
Administrative Assistant Jobs in Arlington, VA at DevTech Systems, Inc.
Work on the waterfront in beautiful Edmonds, Washington! If you’re looking for a great job with exceptional benefits – look no further.
The Port of Edmonds manages several facilities across our property, including a marina, dry storage and business park. We strive to provide the best customer service experience in Puget Sound while offering quality facilities and excellent value. We employ a dynamic team and offer a fun work environment.
We are looking for an energetic individual who thrives in a fast-paced work environment and is passionate about providing friendly, meaningful customer service. The Leasing and Administrative Specialist plays a critical role in the day-to-day operations. This person is responsible for property management, lease administration, facilities administration tasks across the Port, and for operating the Harbor Square Leasing Office. The Port has over 50 commercial tenants at its Harbor Square Business Complex, and an additional 8 commercial tenants on the waterfront. This position helps market and oversee these properties. As an exempt role, this position does require some after-hours support for tenants, as needed in case of emergencies.
QUICK FACTS ABOUT THE ROLE
The position is full-time, exempt.
This position reports to the Director of Economic Development.
This position operates the Harbor Square leasing office and supports other commercial properties.
This position performs lease administration duties such as maintaining tenant lease files, administering leases, marketing the property and facilities, providing monthly rent adjustments and tenant chargebacks, and other activities.
This position provides facilities administration duties such as administering Harbor Square and other public works contracts, updating Port maintenance plans, and providing project management support.
This position performs other general administration duties as assigned such as providing back-up support to the Contracts Manager and supporting the Port Executive Team with various strategic goals and action plans.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Property Management
Operate the Harbor Square Leasing Office and support other commercial properties by providing excellent customer service while greeting and assisting visitors, commercial vendors, and tenants.
Establish and foster positive working relationships with existing and future tenants.
Respond to and facilitate solutions for all tenant maintenance requests, questions, and inquiries.
Send tenant communications regarding planned maintenance, closures, and projects.
Oversee on-going and daily maintenance of Harbor Square and other assigned commercial properties. Be the onsite liaison for the Port maintenance team and the janitorial crew.
Maintain property keys and provide access to vendors, utility companies, fire department, tenants, etc.
Support the Director of Economic Development to identify, budget, and execute common area updates and improvements.
Update and maintain commercial property directories, mailboxes, and emergency manuals.
Assist Director of Economic Development with quarterly commercial properties reports.
Lease Administration
Maintain tenant lease files and digital tenant accounts.
Administer existing leases. Prepare and execute lease amendments on a monthly and as-needed basis.
Support the Director of Economic Development with the preparation and execution of new leases.
Provide the Port Administration team with monthly rent adjustments, utility calculations, and tenant charge backs for monthly rent statements.
Document all lease changes and the monthly occupancy rate.
Respond to and document all tenant leasing requests, questions, and inquiries.
Market the property and facilities to prospective tenants.
Facilities Administration
Administration of Harbor Square public works contracts, and other contracts as requested.
Create, update, and maintain Port Maintenance plans, maps and spreadsheets.
Provide monthly maintenance and facilities reporting to the Director of Economic Development.
Provide project management support to the Director of Facilities and Maintenance and Maintenance Supervisor, as requested.
Serve as the Port’s ADA representative, ensuring compliance with ADA rules and regulations.
Perform other related duties as required.
General Administration
Serve as back-up for Port Contract management.
Working closely with the appropriate members of the Port Executive Team, support various strategic goals and action plans, such as supporting the analysis of maintenance and lease management software programs and supporting the implementation of these programs or other strategic goal action plans, as requested.
Serve on committees as needed and coordinate various program details.
Perform other related duties as required.
Job Type: Full-time
Pay: $78,000.00 per year
Benefits:
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
Evenings as needed
Monday to Friday
Work Location: In person
Title: Administrative Assistant
Company: DevTech Systems, Inc.
Location: Arlington, VA
