Overview
Administrative Assistant Jobs in Baldwin, NY at Luxaire HVAC Services, Inc.
Department:
Location: Health Sciences Center
Time Type:
Full time
Worker Type:
Regular
Job Req ID: R106362
Minimum Requirements:
Bachelors degree in a related field or an equivalent combination of education and experience. Grade 5 (Hourly)
Position Description:
The Business Unit Administrator I will manage business operations for the Division of Gastroenterology, Hepatology and Nutrition. This position will support the human resources and general administration activities of the Division of Gastroenterology, Hepatology and Nutrition, including the hiring, onboarding, personnel management, training, and off boarding processes for the Division’s personnel. The Business Unit Administrator I will also manage inventory control, purchasing protocols, and relationships with supply vendors for all units in the division. As part of the ID administration team, the Business Unit Administrator I will represent the division in communication with internal and external partners related to recruitment and personnel actions, purchasing, travel reimbursement, including responsibility for special projects assigned by the Department of Medicine or the university. The Business Unit Administrator I will also collaborate with division staff to maintain accurate and current personnel records and reconciliations.
Essential Duties and Responsibilities
Manage general business operations for Division of Gastroenterology, Hepatology, and Nutrition including human resources functions and assisting the Director of Finance with financial activities such as procurement, budget tracking, and other financial activities.
Manage hiring activities for Division of Gastroenterology, Hepatology, and Nutrition including creating and submitting hiring paperwork, collaborating with relevant university offices, communicating with potential new hires throughout the application process, and onboarding/offboarding procedures.
Maintain inventory records, process purchasing requests, and communicate with supply vendors regularly and reconciliations.
Coordinate with university partners to process personnel actions using Workday and other appropriate systems.
Coordinate major university HR or administrative projects on behalf of the division such as the implementation of the Workday system and the university compensation study.
Support accurate tracking of division personnel database, including data quality checks.
Contribute to the overall administrative efforts related to policy development and implementation, including reviewing current and creating new training materials.
Collaborate with program directors, division faculty, and unit leaders to execute strategy for succession planning and staff development.
Target Compensation Maximum:
$35.33
Target Compensation Minimum:
$23.54
Compensation will be commensurate to candidate experience.
Equal Employment Opportunity
The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.
Assistance and Accommodations
Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 – Louisville, Kentucky 40208.
If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.
Title: Administrative Assistant
Company: Luxaire HVAC Services, Inc.
Location: Baldwin, NY
