Overview
Administrative Assistant Jobs in Fort Lauderdale, FL at Hensel Phelps Construction Co
Job Overview
We are seeking a detail-oriented and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks, supporting staff, and maintaining effective communication within the organization. This position requires strong organizational skills and the ability to multitask in a fast-paced environment.
Duties
Oversee daily office operations, ensuring efficiency and effectiveness in all administrative processes.
Manage payroll functions, vendor and sub-contractor contracts
Develop and implement training programs for new hires and ongoing staff development.
Maintain budgets by tracking expenses and assisting in financial planning.
Serve as primary point of contact between staff, vendors, and project managers.
Coordinate calendar management for executives, scheduling meetings, appointments, travel arrangements, and building inspections.
Managing incoming calls and emails with professionalism.
Perform clerical duties such as filing, data entry, and document preparation.
Financial record keeping and reporting.
Manage phone systems to ensure clear communication within the office.
Skills
Strong organizational skills with a keen attention to detail.
Payroll processing and budgeting practices.
Excellent calendar management abilities to optimize executive schedules.
Familiarity with front desk operations and customer service principles.
Proficient clerical skills including data entry and document management.
Knowledge of basic accounting programs for financial tracking and reporting purposes.
Strong communication skills, both verbal and written, to effectively interact with staff and clients.
If you are looking for an opportunity to contribute to a dynamic team while gaining experience in the construction industry or small business management/entrepreneurship please reach out and we look forward to speaking with you.
Job Type: Full-time
Pay: $25.00 – $27.00 per hour
Expected hours: 40 per week
Benefits:
Flexible schedule
Paid time off
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Templeton, CA 93465 (Required)
Ability to Relocate:
Templeton, CA 93465: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Assistant
Company: Hensel Phelps Construction Co
Location: Fort Lauderdale, FL
