Overview
Administrative Assistant Jobs in Cambridge, MA at Mindlance
Title: Administrative Assistant
Company: Mindlance
Location: Cambridge, MA
Job Title: Administrative Assistant II
Location: Cambridge, MA
Duration: 12 Months with possible extension
JOB SUMMARY:
• Provide general administrative support to one or more managers.
• Provide administrative support requiring a complete knowledge of department functions.
• Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information.
• Assist in special projects as assigned.
• Recommends improvements on administrative procedures and implements changes.
• Responsible for organization and maintenance of department filing system including potentially confidential data.
• Ensure department supplies needs are met.
• Manage department communication for manager(s) including mail and email.
• Respond to various inquiries for information according to general guidelines.
• Coordinate meetings, maintains calendars, makes travel arrangements, etc.
• May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.
• May provide guidance and training to less experienced administrative staff.
• Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.
• Demonstrate ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.
• Generally receive no instructions on routine assignments while under limited supervision. Receive general instructions on new work, which is generally reviewed upon completion.
Basic Qualifications:
• High School Diploma or GED and 5+ year’s administrative experience
• Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)
Preferred Qualifications
• Bachelor’s Degree strongly preferred or Secretarial Certificate
• Experience with SharePoint content administration
• Experience supporting senior-level business leaders in a pharma or biotech environment
• Experience in audit
• Familiarity with pharma industry and Business organization in particular
• Excellent verbal and written communication skills
• High ethical standards, maintenance of confidentiality
• Ability to prioritize effectively
• Ability to navigate organization with minimal direction, in support of completing task
• Strong initiative, tact, communication, and interpersonal skills a must
• Organized and committed
EEO:
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.
