Overview
Administrative Assistant Jobs in New Orleans, LA at Willies Holdings, LLC
Job Description
Interplan is a national architectural and engineering firm with a legacy spanning over 50 years. We specialize in designing innovative spaces for restaurant and retail brands nationwide. Our Orlando office is seeking a forward-thinking and detail-oriented Administrative Assistant to join our team as the first point of contact at our front desk. This role will play a vital part in ensuring smooth office operations and delivering exceptional service to support our internal client satisfaction strategy. If you’re hungry, humble, and people-smart, we’d love to hear from you!
Responsibilities
Coordinate production schedules, track key project deadlines, and provide timely follow-ups to ensure deliverables stay on track.
Assist with document management, including Requests for Information (RFIs), submittals, and related records.
Schedule and organize site visits and travel arrangements for the architectural team.
Maintain organized digital and physical filing systems to support document control standards.
Serve as a reliable point of contact with strong written and verbal communication skills.
Collaborate across departments to support team coordination and ensure smooth operations.
Identify issues independently, escalate when needed, and maintain a resourceful, solution-focused approach.
Qualifications & Prior Experience
5+ years of administrative or project coordination experience in either the architecture, engineering, or construction industry is required.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with Google Docs/Sheets preferred.
Experience with project management tools such as Procore, Smartsheet, Coupa, Asana, Fast Field, or Aconex is preferred but not required.
Highly organized with strong attention to detail and prioritization skills.
Strong interpersonal, written, and verbal communication skills.
Proven ability to multitask, meet deadlines, and support multiple team members simultaneously.
A proactive, professional, and team-oriented approach.
Background in a fast-paced, collaborative environment is preferred.
Compensation & Benefits
Open and collaborative work environment
Continuing Education and Professional Development
Active employee-led activities committee
Medical, Dental, and Vision Insurance
Short Term Disability and employer-paid Long-Term Disability and Life Insurance
Flexible Spending and Dependent Care Accounts
Employee Assistance Program
Health and Wellness Program
Paid Holidays
Paid Time Off (PTO)
401(k) with Employer Match and access to a Financial Advisor for ongoing Financial Wellness Education
Performance-based Bonus Program
This is a full-time, in-office role with growth and career development opportunities.
Join our team at Interplan and help create spaces that celebrate Humanity!
Show more
Title: Administrative Assistant
Company: Willies Holdings, LLC
Location: New Orleans, LA
