Overview
Administrative Assistant Jobs in Dallas, TX at Integrity Marketing Group
Description
Two weeks prior to the deadline to submit applications, the diversity of current applicants will be assessed. Upon review, if the pool does not include sufficient diversity at that time, the application window may be extended.
The Santa Clarita Community College District/College of the Canyons is seeking a full-time Administrative Assistant III (Facilities) in the Facilities Services division.
Salary placement will be on Range 30 of Classified Salary Schedule B. Initial salary step placement for new employees is customarily at step 1, 2, or 3 ($5,767.00 / $6,115.00 / $6,453.00 per month) of this 20-step salary range.
Probationary period for new Classified Represented employees is six months. Work year is 12 calendar months. The normal workweek for this position is 40 hours. Paid holiday, discretionary, and sick time are provided. Ten vacation days accrue during the first year of employment. A regular work schedule will be assigned, with the ability to occasionally work a flexible schedule as needed with supervisor approval.
Who We Are:
The Santa Clarita Community District is committed to achieving educational equity for all students. As presented in our District Strategic Plan, which focuses on Access, Engagement, and Success, “Equity, inclusion, and diversity are not goals in themselves, but ideologies embedded in all actions and planning across all departments and functions of our college and its two campuses.” These areas of focus demonstrate a resolve to focus on student success and confirm that we are at the forefront of change with integrated planning efforts that both evolve and anticipate the needs of our students. We provide students with a rich and dynamic learning experience that embraces differences – fostering healthy inclusion through inquiry, shared dialogue, and reflection to ensure that we promote a sense of community, collegiality, and cooperation. When you join our team at the Santa Clarita Community College District, you can expect to be part of an inclusive, creative, flexible, innovative, and equity-focused community that engages students, each other, and the community in scholarly inquiry, creative partnerships, and the application of knowledge and success.
Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate must be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students, and community partners who share our commitment to closing equity gaps. The Santa Clarita Community College District seeks leaders possessing a strong grounding in academic and student services programs and a thorough understanding of the primary mission of the community college. We seek employees that value mentorship and working in a collegial, collaborative environment, who are conscientious risk takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.
Position Description:
Reports to the Associate Vice President, Facilities and Operations and receives work direction from both the Vice President, Facilities, Planning, Operations and Construction and the Associate Vice President, Facilities and Operations, performs a wide variety of complex, specialized and responsible administrative, clerical and office administrative functions, many of which are of a privileged or sensitive nature relating to the following departments: Maintenance, Grounds, Custodial, Central Plant, and Warehouse. Performs other related duties as assigned.
Example of Duties
Essential Duties:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Serves as an administrative aide and clerical support to the Associate Vice President, Facilities and Operations. This may include support on matters and/or information that may be of a privileged or sensitive nature, and may include legal matters and related information.
Acts as the liaison between the Associate Vice President and the public, staff, and other District or campus officials, answering and/or directing department inquiries.
Composes correspondence independently or in accordance with general instructions concerning a wide range of subjects requiring a thorough knowledge of facilities policies, regulations and operational procedures. Prepare letters, memoranda, reports, lists and charts that often contain sensitive information related to financial, personnel and departmental data.
Performs routine administrative/clerical tasks such as answering and redirecting inquiries, maintaining office calendar, scheduling appointments, arranging meetings, transcribing correspondence and meeting minutes, screening, distributing and referring both incoming and outgoing mail; processing/tracking purchase requisitions, receiving and storing supplies and materials, creating/tracking work orders, maintaining files and records, researching, maintaining, and preparing reports, spreadsheets and other documents. Attends meetings, conferences, and takes/transcribes minutes and/or notes for the Associate Vice President, Facilities and Operations, as necessary.
Maintains various testing records for safety and environmental compliance.
Performs specialized tasks of processing purchasing requisitions, assisting in the development of scopes of work for the solicitation of proposals/bids.
Assists with the development, maintenance, and coordination of annual budgets for those areas under the purview of the Associate Vice President. Monitors all budget activities to ensure expenditures are classified properly and remain within the established annual budget. Submits budget transfers as needed. Inputs, tracks and maintains data for computerized work order system.
Prepares documents and reviews them for accuracy, completeness and conformance with established policies, regulations and operational procedures. Prepares and edit spreadsheets used in a variety of applications in the office.
Interprets and implements District and department policies, regulations and procedures in conjunction with Public Works policies to ensure department compliance in the solicitation and execution of work.
Assists in the hiring and scheduling of departmental temporary employees. Prepares hire authorizations. When appropriate, provides work direction, monitors work schedules, and assists with training of college assistants and short-term (hourly) employees.
Ensures timesheets for employees reporting to the Associate Vice President are completed thoroughly, accurately, and are submitted to Payroll in a timeline manner.
Assists the Director, Facilities Services in the compliance of all district, state and city health and safety procedures.
Composes independently, or in accordance with general instructions, correspondence concerning a wide range of subjects requiring thorough knowledge of district regulations and department operational procedures.
Assists in the planning and organization of special events or other related activities and/or functions.
Reviews, screens, and disseminates incoming correspondence and communications. Responds to inquiries from office visitors and /or telephone. Refers specific communications or correspondence to staff members for the gathering of data or for a response. Pick up and distribute mail.
Assists the Administrative Assistant V, Facilities and acts as backup for position when required.
Plans follow-up activities to ensure timelines are met. Maintains a current log of the office’s deadlines and completion dates.
Participates on college committees, as directed.
Performs other duties as assigned.
Demonstrated Knowledge and Abilities:
Position requires knowledge of:
Modern automated record-keeping systems.
MS Office Suite software (Word/Excel), office organization and other related skill areas.
Oral and written communication skills.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Community college organization, operations, policies and objectives.
Interpersonal skills using tact, patience and courtesy.
Policies and objectives of assigned programs and activities.
Budget preparation and control.
Travel coordination and preparation.
Position requires ability to:
Apply knowledge of modern office practices and equipment, including automated word processing and record management, filing systems, receptionist and telephone techniques.
Type with speed and accuracy. Demonstrate basic computer skills as required to perform assigned duties.
Multitask and prioritize daily duties with unexpected special projects and tight deadlines.
Develop and maintain cooperative and effective relations with diverse groups of faculty, staff and vendors.
Display special sensitivity to the needs of the department’s customers.
Understand and carry out oral and written instructions. Apply knowledge of proper English usage, grammar, spelling and punctuation.
Develop, organize and maintain filing systems for all administrative records and files for the department.
Prepare clear, concise and comprehensive reports using advanced office software such as Microsoft Word, Excel and PowerPoint.
Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds.
Qualifications and Minimum Requirements
Minimum Requirements:
Experience:
Three (3) years of full-time equivalent experience as an administrative assistant, executive assistant, office manager, office coordinator, or in a related position providing high level administrative support to a department or similar work involving programs or activities to assist the public. Proficient knowledge of business office organization, financial record keeping and Microsoft Office Suite applications – Excel, Outlook, PowerPoint, and Word are required.
Education:
Education equivalent to an Associate’s degree (60 semester units) from an accredited college or university is required.
Two (2) years of direct experience in addition to that identified above may be substituted for each one year (30 semester units) of college.
Desirable Qualifications:
Previous experience performing administrative support duties in a community college or other post-secondary educational institution.
Physical Characteristics:
Sedentary position requires use of a computer and related equipment for extended periods of time; frequently exerting 10 to 20 pounds of force to move objects; communicating and providing information to others; work outside on all parts of District locations and in varying weather conditions. In the event of an emergency, employees will be relied upon to serve as emergency service workers. Intermittent exposure to impatient, angry and/or verbally aggressive individuals; and travel from site-to-site.
Further Details
District Classified Employee Benefits:
Full-time employees are provided with a diversified program that includes medical, dental and vision insurance including dependent coverage, disability and life insurance as well as Section 125 options. These benefits commence on the first of the month following the date of hire. Professional development opportunities are provided to all employees. Educational incentive is available to eligible Classified Represented and Confidential employees.
RETIREMENT: Classified employees contribute to the Public Employees’ Retirement System (PERS), a defined benefit retirement plan through the State of California.
Conditions of Employment:
Successful completion of background fingerprint clearance, pre-employment physical examination (disabilities not related to the physical job will not affect the application process) and TB screening.
Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
Board of Trustees approval.
Official, sealed transcripts are required upon offer of employment.
Equal Employment Opportunity:
Santa Clarita Community College District is an Equal Opportunity Employer.
The Santa Clarita Community College District is committed to employing qualified employees who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide consideration for all qualified candidates. The District does not unlawfully discriminate in providing educational or employment opportunities to any person on the basis of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Human Resources office directly at (661) 362-3427.
About the District:
Why Work at College of the Canyons?
College of the Canyons (COC) is a nationally recognized Hispanic-Serving Institution located in Santa Clarita, California, and is dedicated to fostering student success in a dynamic and inclusive environment. Serving over 37,000 students across two campuses, COC offers more than 275 degree and certificate programs and is known for its strong transfer pathways, award-winning workforce programs, and innovative initiatives like Zero Textbook Costs (ZTC) and the Canyons Promise program, which provides two years of free education for new full-time students. As a regional leader in innovation, equity, and community engagement, the college partners with over 100 organizations and has secured millions in grants and workforce development funding. Its students regularly transfer to top UC schools, win national scholarships, and contribute to projects reaching as far as NASA. With new facilities like the Takeda Science Center, an Intercultural Center, and robust University Center partnerships offering bachelor’s and graduate degrees, COC continues to grow its impact. Faculty and staff are driven by a shared commitment to teaching excellence, respect, creativity, and meaningful community connections, all in a vibrant Southern California setting.
APPLICATION AND SELECTION PROCESS:
Applicants are encouraged to complete their applications online. Please visit our website at http://www.canyons.edu/administration/humanresources. If you require assistance, please call the Human Resources office at (661)362-3427 or for the hearing-impaired TTY/TDD Line at (661)362-5178. Applicants may check the status of their application online and may expect to be notified within approximately 4 – 5 weeks following the Review Date as to the status of their application.
All application materials must be uploaded online or received in the Human Resources office by the end of the day on the Review Date in order to assure consideration for this position. Postmark is not acceptable for this purpose. Separate application materials must be submitted for each position applied for. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. The Human Resources office is located in the University Center, Suite #360 at 26455 Rockwell Canyon Road, Santa Clarita, CA, 91355.
Your application is not complete until the following required materials have been uploaded online or received by the Human Resources office:
Online District CLASSIFIED Application.
Detailed resume, which includes month/year dates of employment and descriptions of responsibilities at each employer.
Letter of interest (cover letter). In your letter, please address your qualifications and experience as they pertain to the job duties and the abilities section of this announcement.
Copies of complete and legible college transcripts clearly indicating all college units earned and any degree awarded. You can submit unofficial copies of transcripts for application purposes. Copies of diplomas are not acceptable in lieu of college transcripts. Official, sealed transcripts are required upon offer of employment. Please see our website for the requirements for evaluation of transcripts from foreign colleges or universities.
Confidential Recruitment Source Information (voluntary survey). This is voluntary and is a part of the online applicant profile, separate from the application.
Supplemental Questionnaire. Please answer the following questions as part of your application packet.
Do you possess the equivalent of an Associate’s degree (60 semester units) or higher from an accredited institution? If yes, please provide a legible copy of your college/university transcript(s) in your online application packet. Copies of diplomas are not acceptable in lieu of college transcripts. If not, and you are using additional years of work experience in lieu of semester units of education, please clearly indicate how you meet the minimum educational requirement through this additional work experience.
Please describe your experience as an administrative assistant, executive assistant, office manager, office coordinator, or in a related position providing high level administrative support to a department or similar work involving programs or activities to assist the public. Include employer name(s), your position title(s), dates of employment, full-time or part-time status (% of time or number of hours worked per week), and your roles and responsibilities. Please provide your total years of full-time equivalent experience you have in this field.
Please describe any experience you may have working in a community college or other post-secondary educational institution.
Please describe any experience you may have working with facilities or operations departments.
Please describe your customer service experience, and the roles that you have played in serving the public.
Please describe any experience you may have in assisting with budget management, including purchasing and tracking expenditures.
Have you worked in an environment where you needed to track vendor contracts, service calls, or maintenance schedules? Describe how you managed that information.
Please describe your ability to work successfully in a multicultural, diverse environment.
Why do you want to work in this staff position at College of the Canyons?
Letters of reference are optional.
Please note:
Skills evaluation of candidates for interview may be required.
Travel and relocation expenses are the responsibility of the applicant.
Hiring committees review all complete, qualified application packets. Possession of the minimum qualifications does not guarantee an interview.
“Experience” generally refers to relevant paid experience. In some instances, unpaid experience may be counted as experience towards meeting the minimum qualifications or requirements for the position only if it entailed responsibilities substantially similar to those of relevant paid positions in the field. It is the applicant’s responsibility to provide sufficient information and details to the Human Resources office at the time of submission of their application packet. Details should include the organization, contact name and contact information, start and end dates, hours per week, and a list of relevant unpaid/volunteer duties or responsibilities performed. Not all unpaid experience may qualify. Upon offer of employment, an applicant will be required to obtain written verification(s) of any relevant unpaid/volunteer experience.
Current COC employees who are applying for this position: Please be aware that materials from your personnel file are not included as part of the application file; therefore, please provide the same requested application materials as any other applicant.
Please be aware that, should you be considered as a finalist for this position, reference checks will include current supervisor(s).
Applicants are encouraged to apply online. If you need assistance with the application process, contact:
Human Resources Office
(661) 362-3427
TTY/TDD (661) 362-5178 or visit our website at
www.canyons.edu/administration/humanresources
It is the applicant’s responsibility to ensure that all application materials are fully and correctly submitted. All materials submitted are for this position only and become the property of the District. Materials will not be returned, copied or considered for other openings. Resumes may not be submitted in lieu of the official application form.
The College is expecting to conduct initial interviews between the weeks of July 28, 2025 and August 4, 2025 and conduct final interviews between the weeks of August 4, 2025 and August 11, 2025. This is an estimated timeline, and is subject to change.
** Interviews may be conducted in-person or remotely via Zoom.
** This is an in-office position, working forty hours per week on the Valencia campus.
Positions are offered contingent on funding. We reserve the right to withdraw, extend the filing date, reopen, or delay filling this position. Recruitment may continue until the position is filled. This recruitment may be used for future vacancies.
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Title: Administrative Assistant
Company: Integrity Marketing Group
Location: Dallas, TX
