Overview
Administrative Assistant Jobs in Bala Cynwyd, PA at Equitable
Job Overview
We are seeking a reliable, detail-oriented Warehouse Office Assistant to support both the administrative and operational functions of our warehouse. This role is critical in maintaining accurate documentation, assisting with HR-related tasks, and ensuring clear communication across departments. The ideal candidate is organized, tech-savvy, and comfortable working in a warehouse office environment. Proficiency in English and Chinese is highly preferred to support communication with diverse team members.
Responsibilities
Support warehouse operations by maintaining accurate records for shipping, receiving, and inventory.
Coordinate schedules, deliveries, and interdepartmental communication to support warehouse efficiency.
Perform timely and accurate data entry using inventory and logistics software.
Utilize both Google Suite and Microsoft Office (Word, Excel, Outlook, PowerPoint) for documentation, reporting, and communication.
Answer and direct phone calls and emails related to warehouse or administrative inquiries.
Maintain organized filing systems (digital and physical) for shipping documents, invoices, inventory logs, and employee records.
Assist with HR administrative functions, including employee onboarding, offboarding, file maintenance, and scheduling interviews or orientations.
Support internal reporting, warehouse audits, and performance documentation.
Ensure compliance with internal procedures and safety standards.
Provide bilingual support (English/Chinese) to facilitate communication with warehouse team members, vendors, and customers when needed.
Qualifications
Experience in a warehouse office or administrative support role is preferred.
Familiarity with inventory systems, logistics software, and basic HR processes.
Strong organizational and time management skills with high attention to detail.
Proficient in Google Suite and Microsoft Office applications.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Effective written and verbal communication skills.
Ability to work independently and as part of a collaborative team.
Bilingual in English and Chinese (Mandarin) is highly preferred.
If you’re looking for a role that blends administrative work with hands-on warehouse support and HR coordination, we encourage you to apply for this opportunity as a Warehouse Office Assistant.
Job Type: Full-time
Pay: $18.00 – $25.00 per hour
Expected hours: 40 per week
Benefits:
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Education:
Associate (Preferred)
Language:
Mandarin (Preferred)
Ability to Commute:
Hesperia, CA 92344 (Required)
Work Location: In person
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Title: Administrative Assistant
Company: Equitable
Location: Bala Cynwyd, PA
