Overview
Administrative Assistant Jobs in Fort Myers, FL at Associa
About Us:
At ERA Health Research, we are a fast-growing medical research company that partners with pharmaceutical and medical device companies to gather the data needed to bring our sponsors’ products to market. ERA Health Research was founded in 2019 by Drs. Crystal and Hanson and have completed over 155 studies for multiple medical device and pharmaceutical sponsors. In the last three years, ERA has rapidly expanded to include two outpatient research sites in Washington and Texas, along with an inpatient clinical research facility. We are now staffed by 50 employees. Our team includes physicians, research nurses, research supervisors, research coordinators, and a entire support team to handle all aspects of clinical research.
Job Summary:
We seek a dedicated HR and Office Administrator to manage and support our daily office operations and human resources functions. The ideal candidate will have at least 2 years of experience in both HR and administrative roles, demonstrating proficiency in handling HR tasks, office management, and providing support to staff and management.
Key Responsibilities:
Human Resources:
Maintain and update physical and digital personnel records, including employment contracts and PTO requests.
Assist in the recruitment process by posting job ads, scheduling interviews, and conducting initial candidate screenings.
Facilitate the onboarding process for new hires, ensuring a smooth integration into the company.
Manage employee benefits programs and address employee inquiries regarding policies and procedures.
Ensure compliance with labor laws and company policies, maintaining up-to-date knowledge of relevant regulations.
Office Administration:
Oversee daily office operations, including managing supplies, equipment, and facility maintenance.
Coordinate company events, meetings, and training sessions, handling logistics and scheduling.
Manage incoming and outgoing correspondence, including emails, mail, and phone calls.
Maintain organized filing systems for company documents and records.
Assist in budget tracking and expense reporting, ensuring cost-effective office operations.
Qualifications:
Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
Minimum of 2 years of experience in a combined HR and administrative role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and familiarity with HR Information Systems (HRIS).
Excellent organizational and multitasking abilities, with strong attention to detail.
Outstanding communication and interpersonal skills, with a customer-service-oriented approach.
Ability to handle sensitive information with confidentiality and professionalism.
Preferred Qualifications:
Experience with performance management systems.
Familiar with ADP payroll and Quickbooks is a bonus.
Certification in Human Resources (e.g., PHR, SHRM-CP) is a plus.
Job Type: Full-time
Pay: $50,000.00 – $75,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Redmond, WA 98052 (Required)
Ability to Relocate:
Redmond, WA 98052: Relocate before starting work (Required)
Work Location: Hybrid remote in Redmond, WA 98052
Title: Administrative Assistant
Company: Associa
Location: Fort Myers, FL
