Overview
Administrative Assistant Jobs in Lafayette, LA at Grace Hebert Curtis Architects
Description
The Administrative Assistant will be the first point of contact for clients and visiting employees. It is vital that they are a strong representative of the firm by being friendly and courteous. This position wears many hats and includes but is not limited to the below.
Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Order office supplies and research new deals and suppliers
Maintain contact lists and appropriate filing systems
Book travel arrangements
Provide general support to visitors
Act as the point of contact for internal and external clients
Coordinating all incoming and outgoing mail and packages
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Required Skills
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Exhibits polite and professional communication via phone, e-mail, and mail
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree
Driver’s License
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Title: Administrative Assistant
Company: Grace Hebert Curtis Architects
Location: Lafayette, LA
