Overview
Administrative Assistant Jobs in Canada at Insight Global
Title: Administrative Assistant
Company: Insight Global
Location: Canada
Administrative Assistant
6 Month Contract + Extensions
100% Remote – Western Canada only
30-40/hr
JOB DESCRIPTION
Insight Global is hiring a Project Coordinator on a contract basis for our client’s HR Transformation implementation program. This is a fully remote 6 month opportunity and resources can be based across Western Canada.
Responsibilities include:
· Schedule meetings and calendars for program team members, which may include taking notes and action items and hosting meetings via Teams
· Co-manage the program’s mailbox – triages issues to team members as needed
· Manage the program internal SharePoint sites
– which include access requests and folder permissions
· Work closely with the Program Manager and Project Leads to create Power Point slide presentations for team meetings · Facilitate and track project workstream activities and meetings, using project plan, workstream activity runbooks, and other tracking documentation.
· Coordinate and schedule program and workstream meetings, providing a summary of follow-up action items/owners. · Provide support to program manager and workstream leaders as directed, including test cycle activities, development of documentation, training, and presentation content, etc.
· Work closely with the Program Manager and Project Leads to create PowerPoint slide presentations for team meetings · Work with the People & Culture team in managing distributions lists, and emailing out a weekly newsletter
· Support with the management of training events
– Schedule workshops, managing attendee lists, registration lists, etc.
· Coordinate and book travel itineraries for the training team – booking rental cars, flights, hotels, etc.
· Ensure the collateral and resources are organized, relevant and aligns with the People Forward program branding Adapt to a fast-changing environment
REQUIRED SKILLS AND EXPERIENCE
• Minimum 4 years of experience in a related role
• Experience Scheduling, hosting, and documenting meetings while tracking action items
• Possess strong business acumen
• Strong problem solving and negotiation skills with experience triaging program emails, drafting responses, and handling stakeholder engagement
• Experience with Sharepoint, managing access requests, folder permissions, and maintaining organized documentation • Extensive experience with Microsoft Suite
• Experience with creating PowerPoint slides for leadership meetings and facilitating project tracking
• Strong coordination skills, proven experience with planning workshops, managing attendance, booking travel, and ensuring training materials are organized
• Ability to multi-tasking to manage daily team needs, supporting leadership, and adjusting to a fast-paced environment
