Overview
Administrative Assistant Jobs in Saint John, New Brunswick, Canada at Irving Oil
Title: Administrative Assistant
Company: Irving Oil
Location: Saint John, New Brunswick, Canada
As an Administrative Assistant you will be an integral part of our Building Operations team. Your goal will be to provide administrative support within the Building Operations team. Your success will be to provide financial support with requisitioning PO’s and receiving invoices, assisting with budget development, tracking and scheduling training.
What We Offer
Work Environment – Work in our beautiful home office building with access to a fitness facility, onsite nurse, and a café
Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance
Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
Paid Vacation – Plus an annual option to purchase additional vacation, too
Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program
Your Responsibilities
Financial
Submit requisitions, receive invoices, manage POs, accruals, budgeting
Purchase parts/equipment/etc. for all facilities
Contract or agreement reviews, as required
Administration
Building Operations meeting notes and actions
Sending notifications to building occupants & EAs about upcoming work/activities
Creative brief submissions using digital signage
Printing requests with Xerox
Purchase of office supplies for team
IT equipment requests
Signage ordering (exterior & interior)
Team training – Tracking training requirements and scheduling training courses
Management and monitoring of EV charger usage at Home Office
Your Skills
Awareness of facilities and general facility maintenance
Financial and accounting experience (Oracle/Inspyrus)
Budgeting knowledge essential
Strong attention to detail, must be able to multi-tasking and have ability to work with little supervision
Skilled at managing multiple, ever-changing priorities with a focus on customer service
Excellent communication skills, both oral and written, are necessary along with strong relationship building skills
Must have excellent computer skills with knowledge of the full suite of Microsoft Office programs (PowerPoint, Excel, Word, Outlook, Outlook Calendar management)
Your Experience
5-10 yrs experience in admin or facility management role
Experience with financial tracking and budgeting (issuing PO’s and receiving invoices)
Company experience is an asset
Leadership experience is an asset
SharePoint and ServiceNow experience are an asset
Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.
Job Requirements – Work Experience
Job Requirements – Education
