Overview
Administrative Assistant Jobs in Dubuque, IA at Dubuque Community School District
HR Administrative Assistant/Office Manager
Location: College Grove, TN (On-site)
Job Type: Full-Time
Salary: $55,000–$65,000 per year
About the Role
Are you a people-oriented professional with HR administrative experience? Do you want to work in a family-friendly environment where furry, four-legged family members are often in the office? We’re looking for a Bilingual (English/Spanish) HR Administrative Assistant/Office Manager to join our team. You’ll be the first point of contact for employees and guests, ensuring smooth operations in our office.
What You’ll Do
Answer phones and greet guests professionally.
Assist candidates with the application process and coordinate interviews with management.
Administer drug testing, complete E-Verify, and enroll employees in ADP and insurance.
Maintain office supplies and organization.
Prepare payroll by compiling and entering hours.
Support onboarding for new hires, including setting up iPads, emails, and credit cards.
Collect safety sheets, track credit card expenses, and manage filing systems.
What We’re Looking For
Required:
Proficiency in Excel and data entry skills.
Friendly, highly organized, detail-oriented, and efficient.
Bilingual (English/Spanish).
Preferred:
HR administrative experience.
Familiarity with ADP (a bonus, not required).
What We Offer
Competitive salary: $55,000–$65,000 annually.
Health, dental, and vision insurance.
Performance-based Christmas bonuses.
One week of PTO after one year of employment.
Sick time is available as needed, provided it is not abused.
Work Schedule
Monday–Friday, 8:00 AM–4:30 PM (on-site).
Why Join Us?
We’re a Christian, family-owned business that values relationships and teamwork. Our office often has furry four-legged family members, adding to our warm and welcoming culture.
If you’re looking for a supportive workplace where you can make a meaningful impact, we’d love for you to apply. Join our team today!
Job Type: Full-time
Pay: $55,000.00 – $65,000.00 per year
Benefits:
Dental insurance
Health insurance
Vision insurance
Schedule:
Day shift
Monday to Friday
No nights
No weekends
Application Question(s):
What experience do you have working in HR or as an office manager?
Are you proficient in Microsoft Excel, including functions like VLOOKUP and Pivot Tables?
What HR systems have you used, and how comfortable are you with data entry and reporting?
What experience do you have with employee onboarding and offboarding?
Do you have experience with benefits administration and payroll processing?
How do you handle sensitive employee information and maintain confidentiality?
How do you prioritize and manage multiple administrative tasks at once?
How do you handle last-minute requests or unexpected challenges in a fast-paced environment?
Have you used any applicant tracking systems (ATS) or payroll platforms like ADP, Paychex, or Workday?
What strategies do you use to stay organized and meet deadlines?
Are you comfortable drug testing new hires?
Are you bilingual? (English/Spanish)
Work Location: In person
Title: Administrative Assistant
Company: Dubuque Community School District
Location: Dubuque, IA
