Overview
Administrative Assistant Jobs in Jamaica, NY at Rochdale Early Advantage Charter School
Job Posting End Date:
02-19-2025
Worker Sub-Type:
Regular
Scheduled Weekly Hours:
40
Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!
Position Summary:
The Senior Administrative Specialist will provide high-level administrative support for the County Administrator’s Office of Marathon County. As the primary contact for this office, support includes answering phone calls, handling information requests, preparing correspondence, receiving visitors, scheduling of meetings, and additional clerical and financial responsibilities. This is a highly visible position that requires exceptional customer service and a high degree of professionalism, impartiality, integrity, and confidentiality. Responsibilities occasionally include serving as a staff liaison to subordinate bodies of the Marathon County Board, providing administrative support including preparation and posting of agendas, minutes, and informational packets.
This position is primarily based in the office, providing opportunities for collaboration and direct engagement with team members and the public. However, Marathon County offers a flexible work environment, allowing for occasional remote work arrangements in alignment with the needs of the department and the County’s policies. Normal hours are Monday – Friday 8:00 a.m. to 4:30 p.m. with a half hour unpaid lunch. On occasion the selected candidate may be expected to work extended hours to attend various meetings outside of normal hours in support of department activities.
Examples of Work Performed:
The following duties are typical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Manage schedules, set up meetings, sort incoming mail and other communications, answer questions and relay messages.
Screen and prioritize communications and opportunities from external and internal sources.
Manage the frequently changing schedule/calendar of the County Administrator and Deputy County Administrator.
Support other county operations as necessary, including serving as the administrative support for the Public Information & Communications Coordinator, Data Officer, and the Justice Services Coordinator.
Work closely with Human Resources, Corporation Counsel, and all other county departments.
Ensure adherence to quality standards, deadlines and existing policies and procedures. Keep track of the information needs/requests made of County Administration and other departments, ensuring that the information is available as needed.
Assist in the management of the inventory of office supplies for County Administration and the purchasing of additional items or services as necessary.
Assist in the preparation of and coordinate the execution of Requests for Proposals that are overseen by the Office of Administration.
Maintain regular and predictable attendance; work extra hours as required.
Perform related work as required.
Knowledge, Skills, and Abilities:
Knowledge of best practice principles of office operations and standard recordkeeping procedures.
Skilled in completing basic arithmetical computations and keeping a variety of records.
Skilled in various computer applications, including Microsoft Office suite applications. Ability to quickly learn new software applications. Basic knowledge of computer functions and operations.
Ability to learn multiple-step clerical procedures.
Ability to work rapidly with records and documents free of error. Assumes responsibility for correcting grammar, spelling, punctuation, and proper format.
Ability to follow established procedures in an orderly and logical manner and stick to prescribed routines without frequent supervision or specific assignment.
Ability to make decisions within established parameters, staying within those parameters and requesting guidance as needed.
Ability to understand and follow written and oral instructions.
Ability to concentrate on moderately routine work and work free of error in certain repetitive tasks requiring a high degree of accuracy.
Ability to maintain confidentiality.
Ability to accept behavior from the public professionally and not interpret behavior as being personally directed at agency staff.
Ability to recommend, develop, and implement new business procedures to create operational efficiencies and value for staff and customers.
Ability to communicate clearly, concisely, and effectively both orally and in writing.
Ability to establish and maintain effective working relationships with other employees, departments, agencies and other governmental entities, elected officials, and the public and interact in an honest, kind, and respectful manner that demonstrates impartiality and integrity.
Understands the County’s and department’s mission, core values, plans, and priorities for the future.
Ability to contribute to a positive work culture that fosters excellent customer service and teamwork, while demonstrating pride in our community, welcoming diversity, and exercising a high-level of integrity.
Qualifications:
An associate’s degree in Administrative Assistant, Office Administration, or Business Administration, or a related field is desirable and three years of experience in a fast-paced office; OR any other combination of education and experience that provides equivalent knowledge, skills, and abilities. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required. Duties require attention to detail and excellent customer service skills.
Additional considerations:
Additional training or education in secretarial, administrative support, or computer applications
Prior experience in a government setting
Proven experience of exceptional administrative support, demonstrating confidence in problem solving and making independent decisions based on defined guidelines.
Compensation:
Starting hourly rate $20.12 with
County Benefits
Selection Procedure:
Selection of the successful candidate may be made by assessment of experience and education, criminal record check, oral interview; review of references, and other appropriate job-related selection procedures. All applicants will be notified as to the status of their application.
Application Deadline: February 18, 2025 @11:59 pm
Special Accommodations:
Marathon County will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Employee Resources Department office or phone (715) 261-1451 to request special accommodations prior to the application deadline.
Notice to Applicants:
Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant’s application, records, recommendations, and qualifications except as provided in Section 19.36 (7), Wis. Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the County not provide access to this information. If you choose not to have this information become a public record, you must make such a request in writing to the Employee Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law
Title: Administrative Assistant
Company: Rochdale Early Advantage Charter School
Location: Jamaica, NY
