Overview

Administrative Assistant Jobs in Chicago, IL at QCS Staffing

Title: Administrative Assistant

Company: QCS Staffing

Location: Chicago, IL

Administrative Assistant – Chicago, United States – 12 Months Contract

We are recruiting on behalf of a leading global pharmaceutical client based in the surroundings of Wisconsin. Due to a large capital investment and multiple projects on site, the client is looking for a Administrative Assistant to join their team.

Responsibilities Include

Communicating with staffing agencies/suppliers about new contract personnel

Escorting non-company personnel

Scheduling site-specific orientations

Providing site information (Directions, maps, contact info)

Providing IT information/Support (Submitting Service Now requests)

Badging/Security

Laptop orders/Software requests

Developing and maintaining an org chart

Developing and maintaining a project directory

Reserving seats/desks for new personnel

Taking meeting minutes

Scheduling meetings/conferences

Reserving conference rooms

Ordering catering

Organizing travel arrangements

Expense reports

Ordering office supplies

Key requirements include:

Extensive administrative experience, preferably in the construction or engineering industry.

Experience with project management software and electronic document management systems (EDMS) is a plus.

Strong organizational and multitasking abilities.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Attention to detail and ability to maintain confidentiality.

Ability to work independently and as part of a team

If you are local to Chicago and interested in discussing this position, please submit your profile and we will be in contact at our earliest convenience.

Upload your CV/resume or any other relevant file. Max. file size: 800 MB.