Overview
Administrative Assistant Jobs in Chicago, IL at QCS Staffing
Title: Administrative Assistant
Company: QCS Staffing
Location: Chicago, IL
Administrative Assistant – Chicago, United States – 12 Months Contract
We are recruiting on behalf of a leading global pharmaceutical client based in the surroundings of Wisconsin. Due to a large capital investment and multiple projects on site, the client is looking for a Administrative Assistant to join their team.
Responsibilities Include
Communicating with staffing agencies/suppliers about new contract personnel
Escorting non-company personnel
Scheduling site-specific orientations
Providing site information (Directions, maps, contact info)
Providing IT information/Support (Submitting Service Now requests)
Badging/Security
Laptop orders/Software requests
Developing and maintaining an org chart
Developing and maintaining a project directory
Reserving seats/desks for new personnel
Taking meeting minutes
Scheduling meetings/conferences
Reserving conference rooms
Ordering catering
Organizing travel arrangements
Expense reports
Ordering office supplies
Key requirements include:
Extensive administrative experience, preferably in the construction or engineering industry.
Experience with project management software and electronic document management systems (EDMS) is a plus.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Attention to detail and ability to maintain confidentiality.
Ability to work independently and as part of a team
If you are local to Chicago and interested in discussing this position, please submit your profile and we will be in contact at our earliest convenience.
