Overview
Administrative Assistant Jobs in Fort Lauderdale, FL at Winter Park Recruiting
Title: Administrative Assistant
Company: Winter Park Recruiting
Location: Fort Lauderdale, FL
Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients’ unique needs and cultures.
We are currently looking for an Administrative Assistant in the Fort Lauderdale, FL area. This is an in-office 5 days per week role.
ROLES AND RESPONSIBILITIES:
Busy season – Preparing, making changes and Finalizing SOW’s
Creating SOWS -Upload unsigned and signed ATS/SOWs in UserVerse /PeopleSoft
Upload 8879’s in UserVerse -E-filing
Update DDT (confirm all signed TCC, SOW, E-file authorizations/acceptance, tax return is in UserVerse prior to complete)
Update workflows as needed
Creating/changing/updating info on PeopleSoft (contacts, billing authority/specialist, renewals)
Peoplesoft request
New Client set up
Checking payment information/details
Checking the Pools in UserVerse
BDO Global Portal
CRM
Front desk coverage
Answer/ Transfer incoming calls
Create UPS or FedEx Labels for outgoing packages – Certified mail
Check the conference room calendar making sure we have everything we need before a meeting.
Correspondence Assistance
Expenses
KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail
Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in the Peoplesoft database recommended.
Excellent written and oral communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.
Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations
Consistently seeks to improve processes
Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking.
Capable of managing highly confidential information.
Ability to work well with all levels of management as well as outside external clients
Team player who is willing to help as needed
BASIC QUALIFICATIONS:High School Diploma, GED or equivalent required
Bachelor’s degree preferred
Three (3) or more years of administrative experience required
Professional services firm experience preferred
Advanced level of proficiency in Microsoft Office Suite required
Experience with PeopleSoft Financials preferred
Winter Park Recruiting is an Equal Opportunity Employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
