Overview
Administrative Assistant Jobs in Worcester, MA at Clark University
Full Job Description
Category:
Staff and Administrators
Subscribe:
Department:
MA-Math Department 4381
Locations:
Worcester, MA
Posted:
Mar 29, 2024
Closes:
Open Until Filled
Type:
Full-time – Non Exempt
Position ID:
174198
About Clark University:
Founded in 1887, Clark was one of the first all-graduate institutions in the United States. Today the University is a highly-ranked, student-centered institution educating approximately 2,350 undergraduate and 1,150 graduate students to be imaginative and contributing citizens of the world and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. This commitment to scholarship and inquiry reflects the University’s commitment to “challenge convention and change our world” and to address issues of critical importance to society. It is also reflected by Clark’s many national and international distinctions, including recognition for its diversity and inclusion efforts, innovation, community engagement and impact, as a top green campus, and for having a distinguished geography and international development program. Clark has also been included in the groundbreaking Colleges that Change Lives guide since it was first published in 1996.
Clark is located in Worcester, Massachusetts, a dynamic, diverse city “on the rise.” The second largest city in New England, Worcester is home to 11 institutions of higher learning and is increasingly recognized for its growing healthcare and biotechnology communities, its thriving cultural scene, and as a vibrant food hub.
Job Description:
The Department of Mathematics is searching for an Administrative Assistant. This is a full-time, 11 months/year, 40 hours/week, non-exempt position. The Administrative Assistant oversees day-to-day function of the department and reports to the Chair of the department of Mathematics. This individual is the first point of contact for visitors to the department. The Administrative Assistant will provide administrative support to the Department of Mathematics, including faculty, students, and staff.
Primary responsibilities for this position are to manage the ongoing operations of the Department of Mathematics office and budgets, including course and events planning.
Specific responsibilities include, but are not limited to supporting department faculty, students, and staff by:
Performing front-desk reception, including greeting all visitors, students, and faculty, and providing assistance.
Answering phone calls.
Managing budgets for the Department of Mathematics, including the start-up funds.
Assisting with full-time faculty searches and part-time hires.
Submitting supply orders, catering contracts, and purchase orders using SmartBuy Plus for department and faculty.
Assisting the faculty for their reimbursements and travel plans.
Helping compile and distribute personnel cases, ensuring compliance with university guidelines.
Supervising student workers.
Assisting with preparation for department meetings and taking notes.
Tracking and communicating department calendar.
Facilitating communication with faculty and student majors and minors, as well as interested students and alumni.
Coordinating course schedule with full-time and part-time faculty each semester, including attending course schedule meetings, and working with faculty on the…
Title: Administrative Assistant
Company: Clark University
Location: Worcester, MA
Category:
