Overview
Administrative Assistant Jobs in Winter Park, FL at MEDIA RIOS PRO
About Us:
We are a growing wellness and medical clinic focused on delivering cutting-edge treatments and exceptional care. Our mission is to help people live healthier lives through proactive wellness and innovative therapies. We are seeking a dynamic, experienced, and customer-focused Office Manager to lead our front desk operations and support a thriving clinic environment.
Job Summary:
The Office Manager is the face of our clinic—responsible for greeting patients, overseeing front desk operations, managing day-to-day administrative functions, and supporting the team to ensure a seamless client experience. This role requires strong leadership, exceptional organizational skills, and a proactive mindset. Experience in a medical, medspa, or wellness environment is highly preferred.
Key Responsibilities:
Greet all clients and visitors warmly and professionally
Handle patient check-in and check-out using Jane or similar EMR software
Schedule appointments and manage the clinic calendar
Process payments and manage POS system
Ensure smooth daily operations of the front desk and lobby areas
Respond to phone, email, and text inquiries in a timely and helpful manner
Maintain client records and ensure HIPAA compliance
Oversee and delegate tasks to front desk and support staff
Assist in onboarding and scheduling of team members
Order office supplies and manage inventory for front desk and clinical areas
Coordinate team meetings and help with internal communications
Handle minor HR tasks including time tracking and schedule management
Proactively solve problems and ensure a high standard of client care
Collaborate with marketing or leadership teams for promotions or events
Monday to Friday 9am to 5pm position
Qualifications:
, or administrative support
Experience in a medical office, wellness clinic, or medspa strongly preferred
Proficient in Jane or similar EMR scheduling software
Strong administrative skills: organized, efficient, detail-oriented
Excellent communication and interpersonal skills
Natural leader with ability to manage people and delegate tasks
Passion for wellness, holistic health, or aesthetics a plus
Ability to remain calm and courteous under pressure
Tech-savvy and comfortable learning new systems quickly
What We Offer:
A supportive, positive, and wellness-focused work environment
Employee discounts on treatments and services
Opportunities for growth within a rapidly expanding clinic
Ongoing training and development
To Apply:
Submit your resume and a short cover letter sharing why you’re the perfect fit for a wellness-forward, client-centered clinic.
Job Type: Full-time
Pay: $22.00 – $30.00 per hour
Expected hours: 40 per week
Benefits:
Employee discount
Schedule:
8 hour shift
Day shift
Monday to Friday
Weekends as needed
Ability to Commute:
Dallas, TX 75209 (Preferred)
Work Location: In person
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Title: Administrative Assistant
Company: MEDIA RIOS PRO
Location: Winter Park, FL
