Overview
Administrative Assistant Jobs in Seneca, SC at LBS Properties
The Development & Neighborhood Services Department is looking for an Administrative Assistant I or II. Join the City of Weatherford team and play a vital role in serving our growing community through exceptional organizational and support services.
Job Summary:
The Administrative Assistant I or II provides high-level administrative support to the department director and the department. This position is responsible for complex clerical, financial, and supportive duties, serving as a key liaison between the department, other city offices, and the public. The Assistant plays a crucial role in ensuring the efficient operation of the department, handling sensitive information, and supporting various department processes.
Roles and Responsibilities:
Provide comprehensive administrative support to the director, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Serve as the first point of contact for the department, answering inquiries from the public, developers, and other city departments.
Prepare, proofread, and distribute correspondence, reports, and other documents, ensuring accuracy and adherence to departmental standards.
Assist in the compilation and preparation of various reports, including monthly building inspection and planning activity reports.
Coordinate the publication of legal notices and ensure timely distribution of public hearing notifications.
Manage the preparation and distribution of agenda packets, minutes, and other materials for meetings.
Process and track building permits, zoning applications, and other development-related documents.
Maintain detailed records and filing systems, both physical and digital, ensuring easy retrieval of information.
Manage timesheet reporting, personnel files, and all training requirements.
Assist in the preparation and monitoring of the departmental budget, including processing invoices, creates purchase order, manages purchase cards, tracking of payments and expenses.
Manage department office supplies; orders and maintains inventory supply.
Assist in the department’s web page content, ensuring up-to-date and accurate information.
Qualifications
• Must have high school diploma or GED. Associate or bachelor’s degree is preferred. • Minimum of two years of progressively responsible administrative experience. • Proficiency in Microsoft Office suite and use of AI is preferable. • Knowledge of development terminology and processes is highly desirable. • Bilingual skills a plus. • Must have valid Texas Class C Driver’s License.
Job Details
Category
Development & Neighborhood Services
Status
Open
Salary
Pay Range is: $18.66 to 21.60 (DOQ)
Posted
February 10, 2025 3:52 PM
Closing
Open Until Filled
Title: Administrative Assistant
Company: LBS Properties
Location: Seneca, SC
