Overview
Administrative Assistant Jobs in West Palm Beach, FL at Safebound
Welcome to the City of Dallas!
The City of Dallas is one of the largest employers in the DFW Metroplex.
We offer growth opportunities and a chance to make a difference in our community.
What do we offer?
A competitive salary, five-year vested pension plan, great benefits package that includes health, vision and dental insurance, pet insurance, tuition reimbursement, qualifying childcare assistance, paid time off and more.
Join our diverse workforce and help us in providing excellent service to the residents of Dallas while building a rewarding career.
Job Summary
Provides administrative support for a Dallas City council member to ensure daily office operations and council member activities are carried out in an effective manner.
Job Description
Overview
The Council Assistant provides administrative support for a Dallas City council member to ensure daily office operations and council member activities are carried out in an effective manner.
Essential Functions
1 Organizes and coordinates City council member activities such as Town Hall meetings, community meetings, travel arrangements, and other related activities to ensure administrative effectiveness of council member.
2 Maintains a calendar of events for the council member by making appointments, scheduling conferences, confirming meetings, and reminding council member of commitments to ensure smooth progression of daily activities.
3 Serves as a mediator or link between City Manager’s Office, council member, and citizens to establish and ensure clear and open lines of communication among the parties.
4 Provides assistance to council member, citizens, and other inquirers; researches data, answers questions and complaints, and makes referrals to the appropriate department to provide them with adequate information regarding City policy and procedures.
5 Oversees, monitors, and supports secretarial staff to ensure duties such as typing, light researching, customer service, filing, etc. are carried out in an efficient and timely manner.
6 Attends meetings and ceremonial functions to make presentations or represent the council member to whom they are assigned.
7 Drafts and composes letters, memos, agendas, and correspondence to provide assistance to council member.
8 Monitors council member expenses and activities and submits reports to the Mayor/Council Office to ensure council member operates within State and City guidelines.
9 Performs any and all other work as needed or assigned.
Knowledge and Skills
1 Knowledge of City policies and procedures.
2 Knowledge of City operations and functions in each department.
3 Knowledge of current events that impact the City and councilmember’s district.
4 Ability to conduct research and compile reports.
5 Ability to use office machines including personal computer, copier, and fax machine.
6 Communicating effectively verbally and in writing.
7 Establishing and maintaining strong working relationships.
Experience
3 years experience in an administrative support role
Licenses and Certifications
None
Education
High School Diploma, GED
Salary Range
$25.12 – $28.85
The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.
City of Dallas is an Equal Opportunity Employer and values diversity at all levels of its workforce.
Welcome to the City of Dallas!
The City of Dallas is one of the largest employers in the DFW Metroplex. We offer growth opportunities and a chance to make a difference in our community.
Questions? Contact our recruiting departments:
Civil Service – [email protected]
Talent – Acquisition [email protected]
Title: Administrative Assistant
Company: Safebound
Location: West Palm Beach, FL
