Overview
Administrative Assistant Jobs in Austin, TX at Adam Baker at Compass Real Estate
OFFICE ADMINISTRATOR – Paradise Coast Sports Complex
Sports Facilities Management, LLC
LOCATION: Naples, FL
DEPARTMENT: FACILITIES
REPORTS TO: FINANCE MANAGER
STATUS: PART-TIME (NON-EXEMPT)
ABOUT THE COMPANY:
Paradise Coast Sports Complex is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Naples, FL. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth.
Paradise Coast Sports Complex is a member of The Sports Facilities Companies (SFC) and is the nation’s leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry’s best while having some fun.
SFC was awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.
POSITION SUMMARY:
The Office Administrator is responsible for all bookkeeping functions related to Accounts Payable, Accounts Receivable, Payroll, and General Accounting including maintenance of the accounting systems, adherence to established policies and procedures, review of documentation for appropriate authorization, timely notification of any problems or concerns and superior customer service.
Job duties also include human resource functions that include new hire/term/LOA/benefits administration, maintenance of personnel files, payroll processor, and support for team members. This position requires the ability to move quickly from one task to another, perform quality work in a fast-moving, deadline-sensitive environment, and still present a calm, professional demeanor to both internal and external customers and vendors.
This is an important role in our organization that will require tact, diplomacy, and a professional approach to the job. Confidentiality is absolutely critical.
PRIMARY RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:
Bookkeeping Duties and Responsibilities
Perform monthly bookkeeping procedures such as bank and credit card reconciliations and billing customers
Weekly and monthly financial reporting to the facility General Manager
Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions
Assist General Manager with budget preparation
Pay bills and maintain ledgers
Receive, approve, and/or decline client invoices
Maintain General Ledger including journal entries & adjustments
Responsible for monthly reconciliation of accounts
Balancing cash drawer and making bank deposits
Complete any other special projects and daily assignments as directed by the General Manager
Office Manager Duties and Responsibilities
Responsible for the day-to-day operations of the office
Responsible for managing office staff to:
Keep a clean/professional working environment
Maintain adequate stock of office supplies
Interact with/and coordinate personnel in the office
Manage inbound/outbound mail, etc.
Schedule business travel for personnel and clients, if necessary
Prepare for all administrative meetings, i.e. office, owner, executive meetings, etc.
Prepare memos, letters, reports, expense reports, faxing, PowerPoint presentations
EDUCATION AND EXPERIENCE:
An associate degree in accounting or business administration, or equivalent business experience, as well as a knowledge of bookkeeping and generally accepted accounting principles
Minimum of 5 years responsible with accounting or bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger and financial reports
MINIMUM QUALIFICATIONS:
Proficient with QuickBooks Online
Proficient with Outlook, Microsoft Word, Excel, and PowerPoint
Experience in the Food Services, Hospitality, or Retail industry a plus
Strong professional communication skills including both verbal and written
Well organized and thorough, with the ability to multi-task
Team approach to task completion
Maintain strict confidentiality of client, company and personnel information
Appropriate business acumen while representing the company at all times
Ability to operate calculator, computer, and other general office equipment
Knowledge of regulatory requirements of processing payroll accounting transactions and payroll returns.
Must have excellent interpersonal skills and customer service skills
WORKING CONDITIONS AND PHYSICAL EFFORT:
Working environment is fast-paced
Must be able to lift and/or move up to 20 lbs. infrequently
Limited exposure to physical risk
Limited physical effort required
Work is normally performed in a typical interior/office work environment
Title: Administrative Assistant
Company: Adam Baker at Compass Real Estate
Location: Austin, TX
