Overview
Administrative Assistant Jobs in Holbrook, NY at Metropolitan Construction Systems, Inc.
INTERESTED CANDIDATES MUST APPLY VIA THE DISTRICT’S ONLINE APPLICATION SYSTEM FAST TRACK: www.waunakee.k12.wi.us – District tab – Human Resources – Support Vacancies.
WAUNAKEE COMMUNITY SCHOOL DISTRICT
Waunakee Community School District is a regionally respected district with 4400+ students at six school sites and we currently employ over 700 staff. We actively partner with our community and believe in our mission: Committed to Students. Committed to Community. Committed to Excellence.
Waunakee Community School District was named 2024 Best Place to Work in Waunakee!
Administrative Assistant for School to Career opening. This is a part-time, 11-months per year position. Average of 20-25 hours per week with flexibility in days/times as approved by the CTEC. Hours can range from 7:45 AM-3:45 PM Monday through Friday.
POSITION OVERVIEW:
The Administrative Assistant for School to Career will report to the CTE Coordinator. The position requires strong organizational, technical, and communication skills as well as the ability to complete projects with minimal direction and supervision.
QUALIFICATIONS:
The Administrative Assistant for School to Career must have exceptional interpersonal, communication, and technical skills, including experience and training in Microsoft Word, Excel, PowerPoint, and Google. This individual must have the ability to learn to use data management systems including student information management, as well as budgeting and human resources software. While most duties are completed at the WCSD High School Campus, the ability to travel to other buildings and local organizations may be needed; therefore, a valid WI Driver’s License is required. The opportunity to work remotely in a hybrid work model may be available. Candidates who are bilingual are encouraged to apply.
EDUCATION:
Candidates must have education equivalent to an Associate’s Degree. Two years of successful administrative professional experience (or related experience) is preferred.
RESPONSIBILITIES:
Communication:
Hold direct telephone and email correspondence to appropriate contacts for learning partnerships
Maintain contact information, e-mail lists and other student and staff information and update as needed
Assist students, when needed, with the enrollment process for off-site coursework and related programming, including paperwork related to post-secondary coursework
Maintain the electronic schedule for the CTE Coordinator to facilitate scheduling of meetings across the district
Work with staff across the middle schools and high school campus to support the coordination of the CTE Program and learning partnerships respectively
Prepare correspondence-including District notifications and media promotions-for students, families, staff members and other agencies or contacts via e-mail or formal written correspondence
Budget and Purchasing:
Process purchase orders, purchasing card, mileage and timesheets to support the CTE Coordinator
Track and manage CTE-related budgets
Program and Learning Partnership Support:
Prepare documents and information needed for staff or community outreach and meetings
Gather student data for reporting on experiential learning, career pathway concentration, and other work-based learning credentials
Verify student applications are complete for Youth Apprenticeship and other Work-Based Learning programs
Schedule meeting rooms and ensure that all needed materials and/or equipment are available and in working order
Collect information and conduct inquiries regarding instructional programs
When appropriate, request, manage, and order CTE instructional materials for preview, pilots, and program adoption
Format and organize electronic files for CTE curricula and Youth Apprenticeship Programming
Maintenance of Data:
Develop and maintain spreadsheets or other systems of information management and manipulation as needed
Utilize student information systems to complete and generate reports as requested
Information Maintenance:
Adhere to strict confidentiality of employee and student information
Maintain organized records of correspondence and other information
Maintain records for the local and state CTE programs and other federal or state reports
INTERESTED CANDIDATES MUST APPLY VIA THE DISTRICT’S ONLINE APPLICATION SYSTEM FAST TRACK: www.waunakee.k12.wi.us – District tab – Human Resources – Support Vacancies.
Job Type: Part-time
Pay: $21.27 – $24.17 per hour
Expected hours: 20 – 25 per week
Benefits:
Paid time off
Schedule:
Monday to Friday
Work Location: In person
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Title: Administrative Assistant
Company: Metropolitan Construction Systems, Inc.
Location: Holbrook, NY
