Overview
Administrative Assistant Jobs in United States at Ascendion Engineering
DESCRIPTION/JOB SUMMARY
To efficiently assist the Chairman & Chief Executive Officer (CEO) with managing emails, meeting itineraries, calendars, phone calls, correspondence, and travel arrangements for business and personal matters
RESPONSIBILITIES/DUTIES
Assist with managing, organizing, and prioritizing emails, virtual and in-person meetings, schedules, reports, and deadlines
Prepare emails, memos, and letters as communicated by CEO verbally and/or in writing
Handle incoming and outgoing phone calls in a professional and confidential manner
Assist with planning CEO business and personal activities including running errands
Serve as a liaison and work cross-functionally and collaboratively with the Senior Leadership Team members throughout the organization
Collaborate with Pride’s Travel Coordinator and Pride Aviation’s Pilot in Charge (PIC) to organize travel plans by booking Pride Aviation private flights, commercial flights, and reservations for rental cars, hotels, and restaurants for CEO and guests
Collaborate with Pride’s Travel Coordinator and Pride Aviation’s Pilot in Charge (PIC) to provide multiple cost effective and relevant options for rental cars, hotels, restaurants, and Fixed Base Operators (FBO’s) for private flights
Collaborate with Pride’s Travel Coordinator and Pride Aviation’s Pilot in Charge (PIC) with coordinating Pride Aviation private airplane activities including maintaining flight schedules, usage reports, and pilot payments, collaborating with the pilots, and communicating maintenance schedules
Ensure all safety and security rules are strictly observed and any accidents, incidents or injuries are promptly reported to management
Complete the annual CTPAT Security Training
Focus on continuous improvement, and consistently demonstrate good business judgment
Work effectively with all Pride departments to exceed internal and external expectations
Pride retains the discretion to modify duties and/or assign other duties as necessary
REQUIRED SKILLS
Must be a self-starter, friendly team player, professional, detail-oriented, confidential, and honest
Must have the ability to:
Multi-task, problem-solve, adhere to tight deadlines, and prioritize in a fast-paced working environment
Be flexible with working hours based upon business needs
Must have:
Relentless drive to achieve advancement and continuous improvement
Excellent organizational and planning skills
Excellent and precise verbal and written communication skills
Excellent telephone etiquette skills
Excellent personal presence and professional appearance
Basic working knowledge of Microsoft Office Word, Excel, and PowerPoint
Excellent web navigation skills
REQUIRED EXPERIENCE
At least 3 years of experience providing administrative support to management with an emphasis on organizing travel plans and managing a high volume of emails, meeting itineraries, calendars, phone calls, and correspondence
PREFERRED EXPERIENCE
At least 1 year of experience providing advanced support to executive leadership preferred
At least 1 year of travel planning experience including but not limited to coordinating hotel and restaurant reservations, flights and activities preferred
REQUIRED EDUCATION
High School Diploma or GED
PREFERRED EDUCATION
Associate Degree in Business preferred
DETAILS
This job description is not intended to be all-inclusive
In exceptional circumstances, some of the physical requirements of this position may be modified or eliminated as a reasonable accommodation for a person with a disability as defined by the Americans with Disabilities Act
Pride Mobility Products®/Quantum Rehab® is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, physical or mental disability, protected Veteran status, age, or any other characteristic protected by federal, state, or local law.
If you are a person with a disability, a disabled veteran, or require a reasonable accommodation or assistance in completing an application for employment, please contact our human resources department at 1-800-800-8586 x1250.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Title: Administrative Assistant
Company: Ascendion Engineering
Location: United States
