Overview
Administrative Assistant Jobs in Woburn, MA at Commonwealth of Massachusetts
Title: Administrative Assistant
Company: Commonwealth of Massachusetts
Location: Woburn, MA
Job Description – Administrative Assistant (2300083P)Job DescriptionAdministrative Assistant – ( 2300083P )
DescriptionDO NOT APPLY DIRECTLY THROUGH THIS SITE. APPLY THROUGH middlesexda.com . This position involves interaction with attorneys, law enforcement agencies, court personnel, the public, state agencies, and others on a wide variety of issues and supports a wide range of responsibilities.The support staff provides overall critical administrative support to Assistant District Attorneys and other professional staff of the Middlesex District Attorney’s Office.
This is a great opportunity for a self-motivated individual that enjoys being part of a fast paced office, is able to multi-task, re-prioritize regularly, has an unwavering attention to detail, and enjoys working within the criminal justice system and in different environments.The successful candidate will professionally represent the Middlesex District Attorney’s Office in communications with other state and local agencies within the scope of this position; exercise maturity, discretion and sound judgment when handling sensitive and confidential information; take initiative when appropriate; but also be able to take direction and meet deadlines.
Primary Responsibilities
Administrative support
Data entry into case management system (DAMION)
Create files, copy documents, manage internal and external mail flow
Answer telephones, direct callers and visitors
Manage daily schedule for individual(s) assigned to support
Prepare letters, draft correspondence, manage spreadsheets, print reports
Assist with communication of information and transfer of material internally and externally
Qualifications
Requirements:
Strong written and verbal communication skills
Ability to assess and address issues and matters in a timely fashion
Ability to multi-task, refocus and re-prioritize in a high volume and fast paced environment
Ability to work independently and as part of a team
Ability to raise issues and/or questions to supervisor in a timely manner if unable to respond or beyond scope of responsibility
Ability to accurately and timely manage and update data in an electronic case management system
Excellent organizational and project completion skills, with a strong attention to detail
Proven ability to meet firm deadlines
Strong computer skills.Proficiency with Microsoft Office Suite including Word, Excel, Access, PowerPoint and Outlook
Outstanding interpersonal skills and professional workplace etiquette
Strong personal character, integrity, judgment and maturity in handling sensitive & confidential matters
An understanding of the role of a modern prosecutor’s office within the criminal justice system and the community
A sincere interest in the public sector and the work of the Middlesex District Attorney’s Office
A valid driver’s license, as travel across Middlesex County may be required
A background check is required
Preferred Qualifications
Bachelor’s degree
Prior experience working in a professional office environment
Experience with the Commonwealth’s DAMION case management system
Experience working with spreadsheets, proper formatting, data sorts & data base queries
Official Title : Support Staff- D.A.
Primary Location
: United States-Massachusetts-Woburn – 15 Commonwealth Ave
Job
: Legal Services
Agency
: Northern (Middlesex )DA
Schedule
: Full-time
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