Overview
Administrative Assistant Jobs in Waltham, MA at Boston IVF
Obsessed Garage Design Administrative Coordinator
Location: 455 Rolling Acres Rd, Lady Lake, FL 32159
Job Type: Full-Time
About Us:
Obsessed Garage Design is dedicated to delivering high-quality, custom garage designs and installations. We strive to provide an unmatched customer experience, from the initial consultation to the final Design. As we continue to grow, we are seeking a detail-oriented and organized Garage Design Administrative Coordinator to support our operations and ensure seamless client communication.
Position Overview:
The Garage Design Administrative Coordinator will be responsible for handling administrative tasks related to garage design projects, managing incoming emails, conducting follow-ups with clients, and ensuring smooth operations within the department. This position plays a key role in maintaining efficiency and enhancing the customer experience.
Key Responsibilities:
Data Entry & Organization: Accurately input and maintain client information, project details, and order statuses in our internal systems.
Email Management: Monitor and respond to initial client inquiries, direct emails to the appropriate team members, and ensure timely follow-ups.
Client Follow-Up: Proactively follow up with clients post-design and installation to ensure satisfaction and address any outstanding concerns.
Project Coordination Support: Assist in tracking project timelines, confirming order shipments, and ensuring all administrative tasks are completed on schedule.
Document Preparation: Prepare quotes, invoices, and other project-related documentation as needed.
Internal Communication: Collaborate with the Garage Design team to ensure smooth workflow and timely client updates.
General Administrative Support: Assist with scheduling, organizing files, and other operational tasks to support the department.
Qualifications:
Previous experience in an administrative, customer support, or operations role preferred.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple tasks and deadlines efficiently.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management tools (experience with Monday is a plus).
Customer-focused mindset with a proactive approach to problem-solving.
Familiarity with the garage design or home improvement industry is a plus but not required.
Why Join Obsessed Garage?
Be part of an innovative and passionate team that delivers top-tier garage solutions.
Opportunity to grow within a fast-expanding company.
Competitive compensation and benefits.
A dynamic work environment where your contributions make a direct impact.
If you are Obsessed about the details, love detailing, love being organized or Cars this is the dream job for you.
If you are highly organized, Obsessed about the details, and enjoy working in a fast-paced environment, we’d love to hear from you! Apply today to join the Obsessed Garage team.
Job Type: Full-time
Pay: $18.00 – $21.10 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Morning shift
Work Location: In person
Title: Administrative Assistant
Company: Boston IVF
Location: Waltham, MA
