Overview
Administrative Assistant Jobs in West Seneca, NY at CaHill Resources
Office/Admin Specialist
PuroClean’s Office/Admin Specialists are masters of following up, following through, and providing exceptional service to our clients. They bridge the gap between Operations and Administration by providing administrative support to our Division Managers, Project Managers, and Technicians. They play a vital role in maintaining communication with multiple parties such as customers, vendors, technicians, and insurance carrier representatives.
Office/Admin Specialists are detail-oriented professionals who make sure the loose ends are tied. They don’t like unfinished business and work to make sure their list of priorities is checked off by the end of the day. They love a good spreadsheet, and they enjoy a fast-paced and structured environment where they stay busy throughout the day.
Filling a critical role in the organization, the Office/Admin Specialist is a support resource for the production and management team who thinks ahead to anticipate what’s needed and takes action to ensure our process is followed. They ensure that all project-related technology and software is running smoothly so our team can document their work, communicate with us, and serve our customers effectively.
JOB RESPONSIBILITIES Must be proficient in Microsoft Word and Excel
Typical tasks include:
Administrative Support: Handling day to day admin tasks such as answering phones, responding to emails, scheduling appointments, managing correspondence, jobsite data integration, technician field data review, job estimating software proficiency.
Financial Management: Assisting with budgeting, invoicing, payroll, and expense tracking.
Project Coordination: Coordinating with field personnel and project managers to insure that all supplies and equipment are available for the projects.
Client Communication: Acting as a point of contact for clients, providing updates on project status, and addressing any questions or concerns.
Human Resources: Onboarding new employees, managing employee schedules, and maintaining employee records.
Marketing and Promotion: Assisting with marketing efforts, such as updating the company website, managing social media accounts, creating promotional materials.
Record Keeping: Maintaining organized records of all projects, client information, and employee data. Ensuring that all documentation is properly filed and easily accessible.
Job Type: Full-time
Pay: $17.67 – $20.00 per hour
Expected hours: 40 per week
Benefits:
Paid time off
Schedule:
8 hour shift
Day shift
Monday to Friday
Experience:
Office: 1 year (Required)
Ability to Commute:
Carthage, NC 28327 (Required)
Ability to Relocate:
Carthage, NC 28327: Relocate before starting work (Preferred)
Work Location: In person
Title: Administrative Assistant
Company: CaHill Resources
Location: West Seneca, NY
