Overview
Administrative Assistant Jobs in La Porte, TX at MJ Systems, LLC
Posting Information
Department
Epidemiology – 463501
Career Area
Administrative/Clerical Support
Posting Open Date
05/28/2025
Application Deadline
06/02/2025
Position Type
Temporary Staff (SHRA)
Position Title
Executive Assistant
Position Number
20071051
Vacancy ID
S025427
Full-time/Part-time
Full-Time Temporary
Hours per week
40
Work Schedule
Monday – Friday, 9:00 AM to 5:00 PM (4 days in person)
Position Location
North Carolina, US
Hiring Range
$26.00 – $30.00/per hour
Proposed Start Date
Estimated Duration of Appointment
6 months not to exceed 11 months
Position Information
Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.
Primary Purpose of Organizational Unit
The Department of Epidemiology is one of the eight departments located in the Gillings School of Global Public Health. The department’s primary focus is to the development and application of research methods to understand the patterns and causes of health and disease, and the application of that knowledge to improving the health of populations. We provide strong training in research methods and opportunities for the application of epidemiology to a wide range of health problems through our research. The achievements of our faculty, staff, students, and alumni have enabled us to become one of the leading academic departments of epidemiology in the world. The department has 41 Tenured-Tenure Track / 9 Joint Tenure-Track Faculty, 24 Fixed Term / 4 Joint Fixed Term Faculty, 115 Adjuncts, 33 EHRA Non-Faculty, 21 Postdocs, 34 SHRA (Staff), 14 SHRA Temporary and 202 Students. The department’s operating budget is 27 million a year.
Position Summary
This position primarily functions as the Executive Assistant to the Chair of Epidemiology and reports directly to the Chair. The position manages the complex and varied tasks associated with supporting the work of the department Chair and other members of the leadership team (Associate Chair(s), Chairs of Departmental Committees, Academic Coordinator(s), and the Business Manager). This position has responsibility for making sure the day-to-day functions, activities, and communications in and from the office of the Chair are conducted effectively and professionally. The position serves as the primary point of contact for all faculty members, staff, and other internal and external stakeholders to communicate with the Chair. This individual independently completes projects and participates on task forces addressing issues of varying scope as assigned by the Chair. This position coordinates administrative support and serves as a high-level staff assistant, gathering, analyzing, editing, and reporting information for activities and strategic initiatives of the department, including Chair’s initiatives, research programs and projects.
Minimum Education and Experience Requirements
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
Ability to develop and present independent recommendations to senior administrators in a respectful and knowledgeable manner.
Ability to communicate information of moderate complexity and impact to targeted audiences.
Ability to demonstrate a methodical and logical approach to addressing customer and supervisor needs.
Ability to independently assimilate and communicate information that requires greater understanding and has greater impact on the organization.
Ability to perform research, analyze information and present data in a clear and concise manner to relevant stakeholders.
Ability to construct effective communications and relay them with desired sensitivity and urgency.
Ability to assess the potential impact of internal/external communications efforts and make necessary adjustments.
Ability to coach senior administrators or leaders in techniques to deliver messages effectively, assessing the potential impact on the audience.
Ability to construct recommendations for improvement to various policies, procedures, and special, sometimes sensitive situations.
Ability to utilize relevant office, graphic, and web design software and communication techniques and exercise knowledge of relevant stakeholders to maximize awareness of Department activities and increase participation in the mission of the Department and the School.
Ability to plan and manage multi-faceted and specialized projects.
Ability to develop and maintain effective working relationships with multiple stakeholders to initiate, develop, facilitate, and complete work as assigned.
Ability to match goals with broader organizational objectives and budgetary resources.
Ability to treat confidential information and documents with discretion.
Ability to understand the mission, objectives, and goals of the department.
Excellent interpersonal and written communication skills.
Attention to detail and excellent organizational skills.
Preferred Qualifications, Competencies, and Experience
Bachelor’s degree in business administration or communications preferred. All degrees must be received from appropriately accredited institutions.
Experience in executive assistance in higher education preferred.
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
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Title: Administrative Assistant
Company: MJ Systems, LLC
Location: La Porte, TX
