Overview
Administrative Assistant Jobs in Houston, TX at Diamond Generating Corportation
Position Description
The City of Seattle is seeking an experienced, skilled administrative professional to provide high-level administrative support to two deputy mayors in service to the One Seattle vision of building a thriving, innovative, and equitable city we are all proud to call home. The role provides advanced support to the deputy mayors on a variety of highly sensitive and complex administrative and operational functions. They have a critical role in ensuring smooth administrative operations within the Mayor’s Office, providing steady support to the deputy mayors in a dynamic environment, anticipating needs, and proactively resolving problems. The work environment in the Mayor’s Office is complex, challenging, and political. This work will leverage your administrative expertise, project management skills and ability to bring order and predictability to a myriad of requests and questions. This is a great opportunity for an experienced administrative professional committed to equity and public service who thrives on the challenge of performing and managing complex administrative functions in a fast-paced and political environment.
Job Responsibilities
Here is more of what you will be doing:
Perform routine, complex, diverse, and confidential administrative duties in support of the deputy mayor.
Prepare, review, and edit daily communications, e-mails, correspondence on behalf of the deputy mayor.
Schedule and prioritize calendars, appointments, contacts, and events. Coordinate deputy mayor’s participation and engagement in external meetings and events.
Coordinate and prepare meetings on behalf of the deputy mayor, including collecting relevant material, conducting background research and providing/supporting logistics.
Track, coordinate, and triage time sensitive requests, working closely with staff as necessary.
Monitor and track key actions items and deliverables ensuring appropriate follow-up.
Draft agendas, prepare meeting materials, take meeting minute notes and follow-up on action items.
Coordinate travel, including travel itineraries, conference registration, making all travel arrangements and reconciling expense reports.
Serve as a team lead or personally carry out special studies, projects, or reports at the direction of the deputy mayor.
Serve on internal teams to improve service delivery, administrative or operational procedures, or promote workplace culture.
Qualifications
The Executive Assistant will have experience that reflects a commitment to equity and public service. They have knowledge of, and work experience with, supporting an executive and are familiar with the workings of local government. To the work they bring expert level administrative skills that reflect a comprehensive knowledge of the administrative needs of executive leaders within a government agency. Leverages their technology expertise to organize work, communicate, manage projects with tight deadlines, and solve problems.
This knowledge and experience should be complemented by demonstrated ability in a combination of the following areas:
Exceptional interpersonal skills, including the ability to communicate positively and effectively across a diverse workforce as well as with executives, elected officials and other senior level staff, community-based organizational groups, and constituents.
Self-motivated with a solution-oriented approach to work with the ability to be productive with minimal oversight.
Strong organizational skills, detail-oriented, and the ability to multi-task while adhering to tight deadlines in a highly confidential and political environment.
Engage with others in a manner that reflects collaboration, partnership, and respect.
Exercise a high level of tact, good judgment, discretion, and diplomacy.
Utilize a range of software programs including but not limited to: Outlook, Teams, Word, PowerPoint, Excel, Visio, SharePoint and Adobe.
Respect the lived experience of others and reflect a commitment to equity and social justice in your interactions and work.
Additional Information
This full-time benefited position is classified as a Mayoral Staff Assistant 2, Exempt in the City payroll system. It is not covered under the Civil Service System and is FLSA exempt (not eligible for overtime payment). The full salary range for this classification title is $114,005 – $171,069 annually based on 2088 hours ($38.00 – $76.01 per hour). The identified salary the Executive Assistant role is $111,227.76 annually based on 2088 hours ($53.27/hour per hour).
Employees are expected to work in-office 4 – 5 days per week. Individual schedules will be based on an agreement between the employee and their supervisor. Executive Assistants may be required to work nights, evenings, weekends or attend meetings at locations outside of the office.
Job offers are contingent on review of criminal history as well as verification of information provided by the applicant as part of the application process. In compliance with Seattle’s Fair Chance Employment Ordinance, SMC 14.17 applicants will be provided an opportunity to explain or correct background information.
We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact Pam Inch at [email protected] to request accommodation.
The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in race and social justice by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City’s website at: https://www.seattle.gov/humanresources/benefits/employees-and-covered-family-members/most-employees-plans.
Application Process:
Please submit your application at https://www.governmentjobs.com/careers/seattle/ no later than 4:00pm Pacific Time on Tuesday, February 18, 2025, for first consideration. To be considered for this position, in addition to completing your application fully, please attach:
A PDF of your current resume illustrating your related skills, experience, and abilities.
A cover letter explaining your interest in this opportunity and capability to perform in this role.
Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
This position is open to all individuals whose experience, skills and abilities are aligned with the qualifications as presented above. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences.
If you have questions, please contact Pam Inch, Senior Executive Recruiter at [email protected].
The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.
Title: Administrative Assistant
Company: Diamond Generating Corportation
Location: Houston, TX
