Overview
Administrative Assistant Jobs in Newtown, PA at Heine & Associates Family Dentistry
The Administrative Assistant to the Head of School is a key member of the school’s leadership support team, responsible for ensuring smooth day-to-day operations of the Head’s office. This role demands professionalism, discretion, organization, and excellent interpersonal skills to support the Head of School and facilitate communication between faculty, staff, parents, and the broader school community.
First and foremost, the Administrative Assistant must have a passionate relationship with Jesus Christ. This Administrative Assistant must have a high capacity to multi-task and be comfortable working independently as well as in conjunction with other school staff and administrators, parents, and all departments of FAITH Church. The Administrative Assistant must represent the face of the organization with warmth, genuineness, and Godly characteristics such as exemplifying grace, joy, enthusiasm, and respect. Additionally, this Administrative Assistant will possess strong organizational and communication (written and verbal) skills as well as proficiency in computer software including, but not limited to Outlook, Word, Excel, Publisher, PowerPoint and Office365.
Responsibilities include, but are not limited to:
Assist the Head of School, as directed, in critical communication to FCA families, administration and FAITH staff.
Provide support to Elementary Principal and Registrar as directed.
Work with Head of School on specific schedule of the week’s tasks and what details need to be addressed.
Receive telephone and in-person callers, maintaining a helpful, positive demeanor. Use discretion to determine those which are to be handled by the Head of School personally, as well as those delegated to another department. Make referrals as appropriate, answer general questions, including those requiring research or technical knowledge.
Initiate and/or draft, prepare, and distribute a variety of documents, including but not limited to letters, memos, e-mails, acknowledgements, notices to staff, forms, and reports; sign specified correspondence on behalf of the Head of School.
Receive incoming mail; determine priorities; forward with appropriate notations to the proper person through inner office mail.
Manage facility use and coordination via eSpace software for meetings, events, and activities.
Communicate event needs with specific campus Admin. Assistants, calendar, facilities, maintenance, kitchen, and A/V (if necessary).
Attend Calendar meeting with Head of School and various other staff members to align the school calendar for the following year.
Prepare for and coordinate with each campus Admin. Assistants for Back-to-School Night, Teacher In-service, Teacher appreciation lunch, and Exit lunch.
Coordinate food, drinks, and snacks for specific staff events throughout the year.
Create staff ID badges, scripture cards, or any other media needs for distribution at school events, meetings, or campus specific offices.
Purchase items as needed for school use, school events, in-service etc.
Assist in maintaining current FCA School policies and procedures. Update as needed.
Conduct research as assigned and input data for review by the Head of School.
Run errands as needed.
Assist the FCA Development and Enrollment departments with events. This could include:
Running reports, creating presentations, other software related tasks.
Setting up for or tearing down an event.
Cash handling.
Assisting with errands leading up to an event.
Other tasks as assigned.
Perform the above and other related duties consistent with the scope and intent of the position with strict confidentiality.Show more
Title: Administrative Assistant
Company: Heine & Associates Family Dentistry
Location: Newtown, PA
