Overview
Administrative Assistant Jobs in San Diego, CA at Moore & Associates
Founded in 1927, MATHESON is one of the largest compressed gas providers in the world. MATHESON provides everything from onsite air separation plants to small portable gas cylinders and all the services required to support these products and customer applications. We offer semiconductor, medical, welding, bulk, and cylinder gases for customers across the country. MATHESON has over 300 locations and more than 4500 employees in the U.S.
Job description
We are seeking a detail-oriented and organized Credit Admin to join our team. The ideal candidate will play a crucial role in managing customer accounts, and providing exceptional customer service. This position requires strong communication skills and the ability to work efficiently in a fast-paced environment while maintaining accuracy in all tasks.
Qualifications
Typing minimum 50 wpm
Ten key by touch
Knowledge of hot key based systems
Experience level of average/above average with Microsoft Office Products
Professional written and verbal communication skills
Self-Motivator
Job Summary
Process the Bad Debt File; Bad Debts and Bad Debt Recovery Write-offs
Process the requests from the collection agency including the checks and invoices
Process Lockbox and Telecheck NSF/Returned Checks as well as the Telecheck Checks and Invoices.
Run Credit Card Payments as Necessary
Process Check Copy Requests including AR Refund Packages as needed for the customers
Print and Process Daily Bank Correspondence Files
Process W9 Requests; Bankruptcy Requests and Tax Certificates and/or other required customer forms
Process Credit References and Credit Memos from the Corporate Office Reps
Handle Auditor Requests
Maintain Credit Department File Cabinets and send to offsite storage as needed
Process Yearly Property Tax Invoices
Assist Credit Representatives in determining where and how payments were applied
Process Adjustment Batches in AR Manager as needed
Process Mail Outs of returned mail to the locations
Various other responsibilities
Process edits on invoices thru PDF for updating PO’s
Update the customer file for required changes that come in on the approved forms
Create new customer accounts as requested including contract file and fee association records
Assist the Credit team in reconciliation of their accounts, as requested.
Special Projects – Assigned by Credit Manager, Business Services Group, AR Supervisor or Other Management requests
Prepare summarization of accounts for upper management
Pay: $24hour
Hours: M-F, 8a-5P
Benefits
-Medical, Dental, Vision
-401k with Company Match
-Paid time off
-Life Insurance
Matheson is an Equal Opportunity Employer that complies with the laws and regulations set forth under EEOC.. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. EOE AA M/F/VET/Disability
Job Type: Full-time
Pay: From $24.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Administrative Assistant
Company: Moore & Associates
Location: San Diego, CA
