Overview
Administrative Assistant Jobs in Tampa, FL at Painters On Demand
This is an in-office role that will work out of our Shelton, WA office.
Posting is open until March 3, 2025.
Who you are: You are highly organized, detail-oriented, and able to manage multiple priorities efficiently. You have experience handling administrative responsibilities, coordinating office and facility operations, and ensuring compliance with safety protocols. You are comfortable working independently, problem-solving as issues arise, and communicating effectively with internal teams and external vendors.
What the job is: The Safety & Office Administrator plays a key role in supporting the NW Timberlands division by overseeing office operations, facility maintenance, and the administration of safety compliance. This position manages building security and upkeep, coordinates contracts and insurance documentation, and provides administrative support for safety programs and meetings.
What you’ll do:
Ensure office the Main Office and Colonial House comply with safety regulations.
Oversee maintenance and custodial services, hiring and coordinating contractors as needed.
Approve payments for utilities and services and maintain supply inventory.
Administer our contract management system, ensuring contracts are processed correctly and insurance certificates remain current.
Communicate urgent building access, security, or safety updates to office staff.
Coordinate safety training, support safety meetings, and assist the safety chairperson as needed.
Provide administrative support, including scheduling, meeting coordination, and document preparation.
What the team is like: At Green Diamond, collaboration is at the core of how we work. This role interacts with departments across the division and within the company, requiring strong communication and coordination skills. We value initiative, problem-solving, and a proactive approach to ensuring smooth and efficient operations.
Qualifications:
Two or more years of office administration experience.
Proficiency in Microsoft Office (Excel, Outlook, Word, Teams) and database management.
Strong organizational skills with the ability to manage multiple tasks and deadlines.
Professional communication skills, both verbal and written.
Ability to handle confidential information and work effectively in a team environment.
Spanish language skills are a plus.
Knowledge of facility maintenance is helpful.
Compensation Details: Hourly pay range: $25.77 – $38.65. The pay range listed is just one component of Green Diamond’s total compensation package. Other rewards include eligibility to receive a company-wide annual financial performance bonus, and the opportunity to receive an individual performance-based bonus, candidate referral bonuses, and spot bonuses.
Green Diamond offers generous benefits including medical/vision and dental, life and disability insurance, 401(k) plan with match and profit sharing, and an employee assistance program. Reimbursements for work related safety equipment, and wellness. Paid time off includes 9 designated and up to 2 floating (personal) holidays, 10 days’ vacation, 10 days sick leave, 30 days parental leave, 3 days bereavement, jury duty, 1 volunteer day, and 5 days family care. Company vehicle for business use. More benefits information can be found at GreenDiamond.com.
Who Green Diamond is: We grow and nurture forests, a renewable resource to build homes, schools, and household necessities, harnessing carbon every single day we operate. We’re a family-owned company that is guided by our values of environmental stewardship and supporting our local communities. We do what’s right, even when it is the harder path to follow. We focus on the health and safety of our people first – by taking care of all of our resources, we plan to be here for another 130 years.
Title: Administrative Assistant
Company: Painters On Demand
Location: Tampa, FL
