Overview
Administrative Assistant Jobs in Memphis, TN at Semmes Murphey Clinic
The Role: We are seeking a highly organized and proactive Executive Assistant to support the executive leadership of an independent retail grocer cooperative. This role requires exceptional administrative, communication, and problem-solving skills to assist with daily operations, strategic planning, and business efficiency. The ideal candidate will be detail-oriented, tech-savvy, and capable of handling multiple tasks in a fast-paced retail environment, ensuring smooth daily operations.
Executive Assistant Responsibilities:   
Administrative Support
Manage master event calendar, executive calendars, schedule and coordinate meetings and appointments, negotiate hotel costs and accommodations for large events, and A/V logistics.
Preparation of meeting rooms and lunch accommodation.
Prepare reports, presentations, and correspondence for executive review, ensuring accuracy and professionalism.
Handle confidential information with discretion.
Manage email communications, respond to inquiries, and draft official responses.
Maintain accurate records, documents, and filing systems, including but not limited to office supplies, inventory, and functionality.
Greet visitors and guests with a warm and professional welcome.
Human Resources & Team Coordination
Support HR-related functions, including new hires equipment, scheduling interviews and managing employee documentation.
Organize training sessions, team meetings, and employee engagement activities.
Own and execute Employee Handbook review and Company Website review.
Executive Assistant Qualifications & Skills:
Experience: 3+ years as an Executive Assistant, preferably in retail grocery, or a fast-paced industry.
Education: Associate’s or Bachelor’s degree in Business Administration, or a related field preferred.
Technology: Proficiency in Microsoft Office (Excel, Work, Outlook, Power Point) and POS/ERP systems.
Communication: Excellent verbal and written communication skills.
Problem-Solving: Proactive approach in resolving issues efficiently.
Confidentiality: Ability to handle sensitive information with discretion.
Organization: Strong ability to multitask, prioritize, and meet deadlines in a detail oriented and proactive manner.
Work Environment & Schedule:
This role operates in both office and retail store settings.
Must be available for occasional weekends, early mornings, or evenings as needed.
Some travel may be required for vendor meetings, industry events, or store visits.
Why Join Us?:
Be part of a growing, community-focused grocery business.
Opportunity to work directly with leadership and make a meaningful impact.
Competitive salary, benefits, and opportunity for career advancement.
Job Type: Full-time
Pay: $70,000.00 – $75,000.00 per year
Schedule:
Monday to Friday
Work Location: In person
Title: Administrative Assistant
Company: Semmes Murphey Clinic
Location: Memphis, TN
