Overview
Administrative Assistant Jobs in Bowling Green, KY at Phillips and Company Secu
JOIN OUR TEAM AS AN ADMINISTRATIVE ASSISTANT!
This role involves responsible and advanced clerical work, which includes administrative responsibility in a major department. Positions allocated to the class differ from positions in the class of Senior Secretary either because of the independent performance of more complex secretarial tasks or because responsibility is involved for the operation of a complex office.
Essential Job Functions
The following statements describe the principal functions of this job and its scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
Acts as a personal secretary and performs duties of an administrative aide nature for the Destination Management Organization (DMO) Executive Director.
Makes Travel Plans for the Executive Director, including but not limited to working with the Tourism Program Coordinator to process Travel Requests, booking flights, rental cars, hotels, and registrations for trade shows, conferences, and any other travel commitments.
Creates reports for Tourist Development Council meetings as requested by the Executive Director.
Crafts agenda memos for items that need to be presented to the Board of County Commissioners, Tourist Development Council, or any other boards.
Assists the Executive Director with PPTs to be presented at different boards organizations.
Participates in the work of the Executive Director such as interacting with office visitors.
Keeps Executive Director’s calendar and schedules appointments.
Advises Executive Director of important meetings.
Takes and transcribes dictation where the position requires the skill.
Takes minutes of conferences, meetings, and official functions as required.
Prepares forms independently and composes letters for Executive Director’s review or signature.
Creates and maintains files. Files letters, reports, and related technical information in the prescribed manner.
Researches and assembles information for Executive Director’s use.
Creates reports and collates data utilizing a personal computer. Receives and screens callers. Refers callers to other employees, officials, or departments.
Assists and offers direction to other team members as needed.
Assists the Tourism Program Coordinator in the purchase orders process as needed.
Assists the Tourism Program Manager Coordinator in preparing Local, State, and National Reports as needed.
Maintains and/or orders supplies for the department.
Occasional heavy lifting may be required up to 50 pounds.
Performs related work as required.
Knowledge, Skills and Abilities
Knowledge of business English, spelling, and punctuation.
Knowledge of office practices and procedures.
Knowledge of the overall functions and operations of the unit to which assigned.
Ability to prepare documents and compose letters and memoranda.
Ability to make decisions in accordance with departmental rules, regulations, and policy.
Ability to establish and maintain effective working relationships with team members and the public.
Ability to relieve the schedule of the chief.
Ability to operate a personal computer and utilize the related software programs.
Knowledge of the County mainframe system.
Ability to read for comprehension.
Ability to think globally as well as be task oriented.
Ability to be organized.
Ability to use discretion.
Ability to manage up.
Social skills to create good workplace relationships and gets along with others.
Minimum Requirements
PHYSICAL SKILLS: Ability to communicate effectively using speaking, hearing, writing and vision skills. Occasional heavy lifting may be required up to 50 pounds.
EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and two (2) years’ experience in secretarial and/or clerical experience including typing experience and the operation of a personal computer OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years’ of experience.
In House Employees: This position qualifies for DAP.
LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver’s license.
ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
DRUG-FREE WORKPLACE: Pasco County is a drug-free workplace in accordance with Federal and Florida law.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
VETERANS’ PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.
PASCO COUNTY WAS VOTED ONE OF THE NATION’S TOP WORK PLACES FOR 2021
Benefits include:
Florida Retirement System (FRS) retirement plan
PTO (Paid Time Off)
Paid holidays
Group insurance
Tuition reimbursement
Deferred compensation
Medical leave pool
Annual medical leave buy-back
Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year.
Effective July 1, 2011, FRS members must contribute 3% of their salary as retirement contributions, on a pre-tax basis (the salary is reduced by the amount of the employee contribution before determining the federal income tax deduction). The employer will automatically deduct the employee contributions.
Title: Administrative Assistant
Company: Phillips and Company Secu
Location: Bowling Green, KY
