Overview
Administrative Assistant Jobs in Toledo, OH at Northwest Ohio Classical Academy
JOB STATUS:
OPEN
POSTING DATE:
05/30/2025
CLOSING DATE:
06/12/2025 04:00 PM
POSTING NUMBER:
049989
LOCATION:
Admin Superintendents Office
POSITION TITLE:
Administrative Assistant to Superintendent
JOB DESCRIPTION:
Provide confidential, high-level administrative support to the Superintendent and Board of Trustees by managing Board meeting details and documentation, managing communications and correspondence for internal and external use the school district, and assisting in the daily operations of the Superintendent’s Office. Engage in frequent contact with all levels of district employees, outside agencies, and the general public.
DUTIES and RESPONSIBILITIES:
Provide administrative assistance to the Superintendent.
Function as secretary to the Board of Trustees.
Organize and produce the board book for Board of Trustee meetings.
Assist in building agendas for Board meetings and other executive level meetings, organize supporting documents for said meetings, and record and transcribe minutes at meetings.
Organize, prepare, and distribute information packages to the Board of Trustees.
Post and manage Board meeting agendas and packets online through the District’s website.
Track and record online and in person registration for Public Comment during Board of Trustees meetings.
Maintain the Superintendent and Board of Trustees’ required board training hours.
Respond to public inquiries on the telephone and in person with visitors to the Superintendent’s office and resolve complaints within the scope of information and authority and refer to others as appropriate.
Function as a resource for other staff concerning format, procedures, and standard practices in relation to the Board of Trustees.
Coordinate business trips and make travel arrangements to include preparing check requests, travel, and expense claims, etc. for the Superintendent and for the Board of Trustees.
Prepare purchase requisitions and track both the Superintendent and Board of Trustees budget and expenditures.
Plan and coordinate business luncheons and Board of Trustee functions.
Maintain the professional environment of the office, including professional interaction with staff and patrons.
Perform general administrative duties such as word processing, filing, retrieving correspondence, distributing mail, and organizing and scheduling meetings.
Perform related work as required or assigned by the Superintendent, Board of Trustees, or Executive Cabinet members.
Ability to multi-task and take direction while working within a team setting with multiple contributors on projects.
Attend Board meetings.
Maintain confidentiality of information.
Maintain regular attendance.
EXPERIENCE:
One to three years administrative secretarial experience
QUALIFICATIONS:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Skill in organizing resources and establishing priorities
Ability to communicate effectively, both orally and in writing
Ability to create, compose, and edit written materials
Ability to use computer software to develop spreadsheets, databases, and do word processing
Ability to adapt to the school system’s organization, policies, and procedures
Excellent public relations, organization, communication, and interpersonal skills
CONTACT INFORMATION:
Mental Demands/ Physical Demands/Environmental Factors:
Ability to communicate effectively (verbal and written); interpret policy, procedures, and data
Maintain emotional control under stress
Moderate standing, bending, and stooping. Frequent sitting, typing, and clerical work
Prolonged use of computers; occasional prolonged and irregular hours
APPLY TO:
Additionally, once you’ve logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. For questions, contact Olivia Galeano at [email protected]
SALARY:
Pay Grade: AS – 8 – Minimum hourly rate – $34.75
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Title: Administrative Assistant
Company: Northwest Ohio Classical Academy
Location: Toledo, OH
