Overview
Administrative Assistant Jobs in Ukiah, CA at The Buddha Gallery
This 29-hour per week temporary hourly position reports to the front office supervisor and provides a variety of administrative and financial processing duties for the Center for Health and Well-Being. This position requires exceptional organizational and communication skills, high level multi-tasking and office supervisory abilities, and a passion for managing finances with a high attention to detail.
Compensation:
$22.04/hour
Essential Functions:
Administrative Support: Assist leadership and other professional staff with scheduling, correspondence, agreements, and contracts.
Reception and Customer Service: Handle office reception duties and manage student employees, including hiring, training, and scheduling.
Financial Management: Oversee financial procedures for CHWB, including, but not limited to deposits, expense reporting, purchasing card management, and PCI compliance.
Data and Reporting: Maintain and analyze data using various software, prepare reports and publications, and compile statistical information for presentations and proposals (such as health trends, clinic data, and vaccine clinics).
Event Coordination: Organize health-related events, including logistics such as space, participants, media equipment, and food service.
Web and Communications: Maintain web pages, respond to web, phone and email inquiries, and provide clear, objective information about student health services. Develop and edit internal and external communications, including web content and marketing materials.
Inclusion: Promote a work environment that supports inclusion. Provide accurate, objective, and compassionate information about student health services, including for victims/survivors of gender-based violence, sexual health services, student insurance, and campus health center concerns.
Perform other duties as required/assigned by leadership.
Position may support the Campus Health center front office, when needed.
Required Qualifications:
High school graduate or equivalent.
Minimum of four years of relevant work experience.
Demonstrated administrative and organizational skills.
Experience with various computer software applications such as Microsoft Office and/or equivalent.
Data entry experience.
Typing and spelling competency with grammar and proofreading skills.
Possess strong verbal and written communication skills.
Demonstrated experience to successfully provide quality customer service.
Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
Demonstrated experience to successfully coordinate large projects.
Demonstrated experience to successfully handle multiple demands efficiently.
Demonstrated experience to successfully organize and prioritize workload.
Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgement.
Demonstrated experience to successfully work under pressure and meet deadlines.
Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
Ability to successfully maintain positive intercultural and interpersonal relationships.
Preferred Qualifications:
Bachelor’s Degree.
Health related or large organization work experience.
Accounting/Budgeting experience.
Supervisory experience.
Prior experience with Workday, and/or other project organizational software.
Prior experience with content management systems.
Supervision Received:
Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.
Supervision Exercised:
Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.
How to Apply:
Attach your cover letter and resume. The system will allow you to attach these documents electronically. If you have questions about the position or the posting, please contact department contact
[email protected]
. If you need technical assistance, please contact Human Resources at
[email protected]
.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.
Application Deadline:
Application review begins June 9. This posting may be closed at any time at the discretion of the University.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/equalopportunity/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).
Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer, which includes providing equal opportunity for racial and ethnic minorities, women, protected veterans and individuals with disabilities. University policy extends protections to additional identities.
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Title: Administrative Assistant
Company: The Buddha Gallery
Location: Ukiah, CA
