Overview
Administrative Assistant Jobs in Pennsylvania at Alcoa Inc.
Summary
The Department of Community and Human Services values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including Black, Indigenous, and People of Color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with lived experiences.
King County’s Department of Community and Human Services (DCHS) provides equitable opportunities for people to be healthy, happy, and connected to community. Our Administrative Unit has a great opportunity for two Administrative Specialist IIs.
WHO MAY APPLY: The positiona are open to all qualified candidates that meet the minimum qualifications.
REQUIRED MATERIALS: Candidates who wish to be considered for the positions must submit an online King County application and respond to the supplemental questions. Your application may be rejected as incomplete if you do not include the requested and relevant information in the online application and supplemental questionnaire. Applications and/or supplemental questionnaires that state, “see my resume” are considered incomplete and will not be considered to be competitive. Interviews will occur approximately the week of March 17, 2025.
WORK SCHEDULE/CONDITIONS: This Admin Specialist II position is scheduled to work 40 hours per week, Monday -Friday, 8am- 5pm. This position meets the provisions of the Fair Labor Standards Act and is overtime eligible with supervisory pre-approval. This position is represented by Teamsters Local 117.
MISSION CRITICAL POSITION STATUS: This position has been designated Non-Mission Critical. Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather. For more detailed information, please visit HR Policy County Operations During Emergency Situations and the King County Guidelines for Workforce Management in an Emergency.
REMOTE AND ONSITE WORK DETAILS: Employees in this role work remotely from a home location, with onsite reporting requirements (approximately 3 days per week). The frequency of onsite work is determined by business needs and may be adjusted accordingly.
REMOTE WORK LOCATION REQUIREMENT: Employees must reside in Washington State and be within a reasonable distance of King County worksites to meet onsite reporting requirements.
RECRUITER: Susan Churchill, [email protected]
Job Duties
Create a welcoming environment virtually and in person to people calling or visiting the Department and connect them to the relevant resources.
Schedule in-person and virtual meetings and events and provide support, including but not limited to managing calendar schedules, taking and transcribing minutes, setting up equipment, reserving meeting locations, preparing meeting documents, etc.
Format and proofread (with a high attention to detail) memos, letters and complex documents such as contracts, amendments, reports, newsletters, and manuals, using County and Division style guidelines for grammar, punctuation, terminology, abbreviations, font, spacing, tabbing, and alignment throughout. Research to resolve questions/issues.
Maintain complex electronic and paper files, requiring close attention to detail and compliance with records retention requirements.
Establish, maintain, modify, track and/or retrieve information in spreadsheets and customized database applications. Enter, obtain, and verify information.
Handle routine clerical responsibilities including, but not limited to ordering supplies, distributing andprocessing mail, copying documents, scanning, faxing and distributing incoming faxes, identifying priority/time-sensitive matters.
Assist with processing employee expense reimbursements and reconciling purchase card and travel card expenditures.
Operate and troubleshoot issues with technology (e.g., copy machines, laptops, projectors, etc.).
Update website pages using Microsoft Sitecore.
Perform other related duties asassigned.
Experience, Qualifications, Knowledge, Skills
Two years of recent full-time (or the equivalent of two years of full-time) general office experience providing administrative support.
Excellent customer service and public relations skills in adiverse work environment. Experience communicating effectively, both orally and in writing.
One year of recent experience of taking and transcribing meeting minutes.
Intermediate experience using the Microsoft Office Suite, including Teams, Outlook, Excel, PowerPoint, Publisher, OneDrive and SharePoint.
Strong writing skills, including prope rusage of grammar, spelling, and punctuation.
Ability to type a minimum of 50 words per minute.
Initiative and accountability skills for meeting deadlines, work product or service.
Ability towork andmake decisions in a team environment, be an effective teammember, help co-workers and ask for help appropriately, work with the schedules of other staff, be cooperative and able to compromise and resolve issues with minimal direction, be flexible and work professionally with all levels of staff.
Ability to prioritize workload, work under pressure with tight timelines and changing priorities, and simultaneously work on multiple assignments.
Experience working in environments requiring maintaining confidentiality.
Demonstrated punctuality and dependability in daily attendance.
DESIRED QUALIFICATIONS:
Experience using Oracle I-Expense.
Supplemental Information
Forbes named King County as one of Washington State’s best employers.
Together, with leadership and our employees, we’re changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation’s best places to live, work and play.
Guided by our “True North”, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles – we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Title: Administrative Assistant
Company: Alcoa Inc.
Location: Pennsylvania
